Migration of Library System to Cloud, Equipment Update, Operation & Maintenance

Open tender

Japanese title: 図書館システムのクラウドサービスへの移行、機器更新及び運用・保守等業務(職業大) 一式

The Polytechnic University of Japan is seeking services for migrating its library system to a cloud service, updating related equipment, and providing ongoing operation and maintenance. The contract period extends until March 31, 2032, with specific execution details defined in the tender specifications.

Cloud Software and Information Systems

Key Details

  • Source: Kanpo
  • Notice type: Open tender
  • Publication date: May 22, 2026
  • Procuring entity: Mitsuji Sanpei, Branch Manager, Elderly, Disability, Job Seeker Employment Support Organization, The Polytechnic University of Japan
  • Submission deadline: July 13, 2026, 12:00 JST
  • Bid opening: July 21, 2026, 10:00 JST, location: see the official notice
  • Award method: Lowest-price award
  • Eligibility (from notice): All-ministry unified qualification, 'services', grade A/B – verify in the tender documents
  • Status: Expired
  • Technology relevance: Possible
  • Business-action likelihood: Medium – The tender is open competitive bidding with a clear process and timeline, but requires local presence and compliance with Japanese qualification standards.

Business Relevance

May interest companies providing cloud migration services, library system software, IT equipment upgrades, and IT operation and maintenance services.

Participation fit

Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.

Official Source

This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.

  • Source: Kanpo, Government Procurement Notice Edition
  • Official category: 入札公告 / Open competitive tender notice
  • Publication date: May 22, 2026
  • Publication: Kanpo, pages 11

Full English Translation

The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.

Tender Notice:
The following general competitive tender is announced. Date: May 22, 2026. Procuring entity: The Polytechnic University of Japan, Contract Officer: Mitsuji Sanpei. Procurement agency number: 617. Location number: 13.
1. Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Migration of the library system to cloud service, equipment update, and operation and maintenance services (The Polytechnic University of Japan), 1 set.
(3) Specifications: According to the tender explanation document and specifications.
(4) Contract period: From contract date until March 31, 2032.
(5) Place of performance: As specified in the specifications.
(6) Tender method: 1) The bid price shall be a total price. 2) The winning bid price will be the bid amount plus 10% of that amount (fractions less than 1 yen are rounded down). Bidders must state in the bid form the amount corresponding to 100/110 of the desired contract amount regardless of tax status. Eligibility: Must not fall under Article 70 or 71 of the Budget and Accounting Act. Must be rated A or B in the unified qualification for competitive contracts for goods manufacturing/sales or service provision for FY 2025-2027. Must prove other qualifications as separately determined by the contract officer. Submission location and inquiries: The Polytechnic University of Japan, Management Department Accounting Section, 2-32-1 Ogawa Nishimachi, Kodaira City, Tokyo 187-0035, Tel: 042-346-7615. Tender documents will be distributed by email from the date of this notice until the bid submission deadline excluding weekends and holidays. Email requests to [email protected] with company name, contact person, and phone number. Bid submission deadline: July 13, 2026, noon. Bid opening: July 21, 2026, 10:00 AM at The Polytechnic University of Japan, Building 1, 4th floor, Meeting Room
1. Language and currency:
Japanese and Japanese yen only. No bid or contract guarantee required. Bidders must submit sealed bids and required certificates by the deadline. Bids violating eligibility or conditions will be invalid. Contract document required. The lowest valid bid within the price limit will be awarded. No negotiation in the procedure. Further details in the tender explanation document.

Show original Japanese notice

The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.

Disclaimer

This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.

JBid is a beta technology-procurement intelligence service by I.J. Do.

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