Construction of Generative AI Platform and Business Support Apps for Consular Operations
Open tenderJapanese title: 領事業務の高度化・効率化に係る生成AI基盤及び業務支援アプリケーションの構築
Overview
This tender is for the construction of a generative AI platform and business support applications aimed at advancing and streamlining consular operations. The contract period ends March 31, 2027, with the fulfillment location to be specified by the disbursement officer.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: May 29, 2026
- Procuring entity: Kiyoyuki SUGAHARA, Director of the Financial Affairs Division, Minister's Secretariat, Ministry of Foreign Affairs
- Submission deadline: July 21, 2026, 12:00 JST
- Performance completion: March 31, 2027
- Bid opening: July 29, 2026, 14:00 JST, location: see the official notice
- Award method: Comprehensive evaluation (price + technical score)
- Eligibility (from notice): All-ministry unified qualification, 'services', grade B – verify in the tender documents
- Status: Expired
- Technology relevance: High
- Business-action likelihood: Medium – Open competitive tender with clear evaluation criteria, but requires compliance with Japanese government qualification standards and submission of detailed implementation documents, suggesting need for local adaptation or partnership.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: May 29, 2026
- Publication: Kanpo, pages 10
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
The following general competitive tender is announced. Date: May 29, 2026. Responsible officer for expenditure commitment: Kiyoyuki SUGAHARA, Director of the Financial Affairs Division, Minister's Secretariat, Ministry of Foreign Affairs. Procurement agency number: 014. Location number: 13. No. 89.
1 Procurement content:
(1) Item classification numbers 71, 27
(2) Procurement subject and quantity: Construction of a generative AI platform and business support applications for the advancement and streamlining of consular operations
(3) Specifications: According to the tender explanatory documents.
(4) Fulfillment deadline: March 31, 2027
(5) Fulfillment location: To be specified by the expenditure commitment officer.
(6) Tender method: The successful bidder will be decided by comprehensive evaluation bidding method; bidders must submit a bid form, documents regarding the specific implementation method of this work for comprehensive evaluation and methods to ensure its quality (hereinafter "documents for comprehensive evaluation"), and other necessary documents as specified in the tender explanatory documents (hereinafter "other necessary documents"). The bid amount must include all expenses related to the work. The contract price will be the bid amount plus 10% of that amount (fractions less than 1 yen will be rounded down), so bidders must state 100/110 of the estimated contract amount regardless of tax status. This procurement uses the "Electronic Procurement System" for bidding and bid opening procedures; if not feasible, paper submission is allowed. Eligibility: Must not fall under Article 70 or 71 of the Cabinet Order concerning Budget, Auditing and Accounting; must have Grade A or B qualifications for "service provision, etc." in the Ministry of Foreign Affairs competitive participation qualifications for fiscal years 2025-2027; must not be under suspension by the Ministry of Foreign Affairs. Submission place: Ministry of Foreign Affairs, Minister's Secretariat, Financial Affairs Division, Procurement Kanaiishi Yohei, 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919, Tel: 03-3580-3311 ext. 2143, Email: [email protected]. Tender explanatory documents are available anytime at the above location and downloadable from the Electronic Procurement System from the date of this notice. Tender briefing: June 3, 2026, 11:00 AM at the Ministry of Foreign Affairs tender and bid opening room. Attendance notification deadline: June 2, 2026, 5:00 PM by email or phone. Bid submission deadline: July 21, 2026, 12:00 PM at the above location; postal submissions must arrive by then. Bid opening: July 29, 2026, 2:00 PM at the Ministry of Foreign Affairs tender and bid opening room. Language and currency: Japanese and Japanese yen. No bid or contract guarantee required. Bidders must submit a pledge stating they are not under suspension or affiliated with organized crime groups. Technical documents will be reviewed by the Ministry of Foreign Affairs; only those judged adoptable will be considered. Invalid bids include those from ineligible bidders, those failing obligations, or violating conditions. Contract document required. The successful bidder will be the one who submits documents proving capability to perform the work, offers a bid within the price limit based on Article 79 of the Budget, Auditing and Accounting Order, meets all mandatory requirements, and scores highest in the comprehensive evaluation. If the highest bidder is deemed unable to perform or would disrupt fair trade, the next highest scoring bidder within the price limit may be selected. No negotiation in the procedure. Other details per tender explanatory documents.
Show original Japanese notice
The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.
Business Signal
Business Relevance
May interest companies providing generative AI platforms and business support software solutions, especially those with expertise in AI applications for government or consular services.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.