Migration of 5,000 Audio CDs
Open tenderJapanese title: 録音資料(CD)のマイグレーション作業5,000枚(予定)
The National Diet Library is seeking a contractor to perform migration work on approximately 5,000 audio CDs. The work includes digital conversion and metadata management according to detailed specifications.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: June 2, 2026
- Procuring entity: Miyuki OGUMA, Deputy Director General, Administrative Department, Director, Accounts Division, National Diet Library
- Eligibility documents deadline: July 23, 2026, 12:00 JST
- Submission deadline: August 5, 2026, 12:00 JST
- Strict arrival deadline — the bid must be received by the stated time; dispatch by the deadline is not sufficient.
- Performance completion: March 29, 2027
- Bid opening: August 6, 2026, 14:00 JST, location: see the official notice
- Award method: Lowest-price award
- Eligibility (from notice): All-ministry unified qualification, 'services', grade A/B, Kanto-Koshinetsu region – verify in the tender documents
- Status: Expired
- Technology relevance: Possible
- Business-action likelihood: Medium – The tender requires proof of prior experience and technical capability, and participation involves submitting certificates and attending a briefing, indicating moderate barriers and need for local compliance.
Business Relevance
May interest companies providing digital migration and audio data conversion services, especially those experienced with large-scale optical media projects.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
Official Source
This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: June 2, 2026
- Publication: Kanpo, pages 1
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
Tender notice:
The following general competitive tender is announced. Date: June 2, 2026. Responsible officer for disbursement: Miyuki OGUMA, Deputy Director General, Administrative Department, Director, Accounts Division, National Diet Library. Procurement agency number: 001. Location number: 13. No.
1. Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Migration work of audio materials (CD) approximately 5,000 discs.
(3) Specifications: According to the tender documentation.
(4) Fulfillment deadline: March 29, 2027.
(5) Fulfillment location: According to the specifications.
(6) Tender method: Unit price per disc. Bidders must state in the bid the amount corresponding to 100/110 of the estimated contract amount regardless of tax status. Payment will be the bid amount multiplied by the number of discs produced plus consumption tax and local consumption tax.
2. Eligibility for participation:
(1) Must not fall under Article 70 of the Budget, Auditing and Accounting Act.
(2) Must not fall under Article 71 of the Budget, Auditing and Accounting Act.
(3) Must have Grade A or B qualification for 'provision of services' in the Kanto-Koshinetsu region or pass qualification screening by the deadline, or prove experience in equivalent or higher specification work. Equivalent work is defined as: a) Migration of 500 or more optical discs or digital conversion of 500 or more audio signals recorded on cassette tapes or similar library audio materials; b) Management and correction of metadata of migrated or digitized materials and output in a specified folder structure; c) Migration or digitization of 500 or more discs/items in a single operation including handling and management of materials.
(4) Must prove technical capability and equipment for the work.
(5) Must not be subject to suspension of designation based on National Diet Library contract rules.
(6) Must meet other qualifications as determined by the responsible officer.
3. Submission details:
(1) Submission location, contract terms, tender documentation distribution and inquiries: National Diet Library, Administrative Department, Accounts Division, Procurement Section, 1-10-1 Nagatacho, Chiyoda-ku, Tokyo 100-8924, TEL 03-3506-3378, email [email protected].
(2) Tender documentation distributed electronically from announcement date. Requests require email with subject and applicant details and phone confirmation.
(3) Tender briefing: June 23, 2026, 14:00, National Diet Library Tokyo Main Building 4F, Accounts Division Meeting Room 1. Registration by June 22, 12:00.
(4) Certificate submission deadline: July 23, 2026, 12:00 (must arrive by post).
(5) Bid receipt deadline: August 5, 2026, 12:00 (must arrive by post).
(6) Bid opening: August 6, 2026, 14:00, same location as briefing.
4. Other:
(1) Language and currency: Japanese and Japanese yen.
(2) Bid and contract guarantee exempted.
(3) Bidders must submit required certificates by the deadline and respond to inquiries.
(4) Invalid bids: those from ineligible bidders or those failing obligations are invalid.
(5) Contract document required.
(6) Award method: lowest valid bid within estimated price range by bidders judged capable by responsible officer.
(7) Details per tender documentation.
Show original Japanese notice
The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.
Disclaimer
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
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