Improvement work for construction contract information management system

Tender Notice:
The following general competitive tender is announced. Date: June 5, 2026. Responsible officer: Hiroyuki KAJIMOTO, Director of the Development Management Department, Hokkaido Development Bureau. Procurement agency number: 020. Location number: 01. Development account No. 11.
1. Procurement details
(1) Item classification numbers: 71, 27
(2) Subject and quantity: Comprehensive improvement work for the construction contract information management system (electronic bidding target case) (electronic contract target case)
(3) Specifications: According to the tender documents.
(4) Fulfillment deadline: March 26, 2027
(5) Fulfillment location: According to the tender documents.
(6) Bidding method: Conducted as a lump sum. The winning bid price will be the bid amount plus 10% of that amount (fractions less than 1 yen are rounded down). Bidders must submit a bid form with an amount equivalent to 100/110 of the estimated contract amount, regardless of tax status.
(7) Use of electronic procurement system: This case uses electronic procurement for submission of application documents, bidding, and contracting. If electronic procurement is difficult, paper bid participation and contract procedures must be submitted.
2. Eligibility for competition
(1) Must not fall under Articles 70 and 71 of the Budget and Accounting Ordinance.
(2) Must have Ministry of Land, Infrastructure, Transport and Tourism competitive participation qualification (all ministries unified) for fiscal years 2025-2027, rated A or B in 'service provision' and have competitive participation qualification in the Hokkaido region.
(3) Must not be under corporate reorganization or civil rehabilitation procedures, except those who submitted documents based on the public notice dated March 31, 2026.
(4) Must have qualifications determined by the responsible officer based on Article 73 of the Budget and Accounting Ordinance.
(5) Must not be suspended from designation by the Director of the Hokkaido Development Bureau between the application receipt deadline and bid opening.
(6) Must not be excluded by police authorities as a member or equivalent of organized crime groups.
(7) Must have directly downloaded the tender documents from the electronic procurement system or received them from the responsible officer.
Date: Friday, June 5, 2026.
3. Submission location and inquiries
(1) Bid submission location, contract terms, and contact: Accounting Section, Development Management Department, Hokkaido Development Bureau, 8-2, Kita 8-jo Nishi, Kita-ku, Sapporo 060-8511. Contact: Yamada Norie, phone 011-709-2311 ext. 5247.
(2) Electronic procurement system URL and contact: Procurement Portal https://www.p-portal.go.jp/pps-web-biz/. Same contact as above.
(3) Tender documents distribution: Via electronic procurement system. Questions and answers also distributed electronically; bidders must check 'wish to receive update notification email' when downloading. If electronic receipt is difficult, contact above.
(4) Deadline for receipt of application documents via electronic or paper methods: July 6, 2026, 14:00.
(5) Deadline for receipt of bids via electronic or paper methods: August 4, 2026, 14:00.
(6) Bid opening date and place: August 6, 2026, 10:00, 15th floor, Hokkaido Development Bureau, Bid Announcement Room.
(7) Language and currency: Japanese and Japanese currency.
(8) Bid and contract guarantees: Exempted.
(9) Bidder requirements: Electronic bidders must submit documents by deadline via system; paper bidders must submit to the specified location by deadline. Bidders must respond to any requests for explanation by the responsible officer before bid opening.
(10) Invalid bids: Bids by ineligible bidders, false statements, violations of bid conditions, or failure to fulfill obligations are invalid.
(11) Contract document: Required.
(12) Award method: Lowest valid bid within the price limit set by the Budget and Accounting Ordinance Article 79. If the lowest bidder is deemed unable to perform or would disrupt fair trade, the next lowest valid bidder may be awarded.
(13) Negotiations: None.
(14) Bidders without qualification decision: May submit documents but must have qualification decision and confirmation at bid opening.
(15) Other details: See tender documents.