Renovation of Disaster Information Sharing System
Open tenderJapanese title: 防災情報共有システム改修(電子入札対象案件) (電子契約対象案件)
Overview
This tender is for the renovation of the disaster information sharing system managed by the Hokkaido Development Bureau. The contract includes system modifications and upgrades, with delivery by March 23, 2027, and submission of bids via an electronic procurement system.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: June 8, 2026
- Procuring entity: 北海道開発局開発監理部長梶本洋之
- Participation application deadline: July 8, 2026, 12:00 JST (passed)
- Submission deadline: August 4, 2026, 12:00 JST
- Delivery deadline: March 23, 2027
- Bid opening: August 6, 2026, 09:00 JST, location: see the official notice
- Award method: Lowest-price award
- Eligibility (from notice): All-ministry unified qualification, 'goods sales', grade A–C, Hokkaido region – verify in the tender documents
- Status: Expired
- Technology relevance: Possible
- Business-action likelihood: Medium – Open competitive tender with electronic submission but requires local qualifications and experience, indicating moderate barriers to entry.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: June 8, 2026
- Publication: Kanpo, pages 7
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
The following general competitive tender is announced. Date: June 8, 2026. Responsible officer: KAJIMOTO Hiroyuki, Director General of the Development and Management Department, Hokkaido Development Bureau. Procurement agency number: 020. Location number: 01. Development Machinery No. 11.
1 Procurement Details
(1) Item classification number: 14
(2) Procurement subject and quantity: Renovation of the Disaster Information Sharing System (Electronic Tender Target Project) (Electronic Contract Target Project)
(3) Characteristics of the procurement subject: According to the tender documents and specifications.
(4) Delivery deadline: March 23, 2027.
(5) Delivery location: Location designated by the responsible officer.
(6) Tender method: Conducted as a lump sum. The successful bid price will be the bid amount plus 10% of that amount (fractions less than 1 yen are rounded down). Bidders must submit a bid form stating 100/110 of the estimated contract amount regardless of tax status.
(7) Use of electronic procurement system: This project requires submission of application documents, bidding, and contracting via the electronic procurement system. If electronic submission is difficult, paper bid participation and contract procedures must be submitted. 2 Eligibility for competition
(1) Must not fall under Articles 70 and 71 of the Budget and Accounting Act.
(2) Must have Ministry of Land, Infrastructure, Transport and Tourism competitive participation qualification (unified qualification for all ministries) for FY 2025-2027 in manufacturing or sales of goods with A, B, or C grade and have competition qualification in the Hokkaido region.
(3) Must not be subject to corporate reorganization or civil rehabilitation procedures, except those who submitted documents based on the public notice on participant qualifications.
(4) Must prove experience in manufacturing, renovation, installation adjustment, or construction related to the equipment or similar products.
(5) Must have qualifications designated by the responsible officer based on Article 73 of the Budget and Accounting Act.
(6) Must not have been suspended from designation by the Hokkaido Development Bureau Director between application receipt and bid opening.
(7) Must not be excluded due to organized crime group control as requested by police authorities.
(8) Must have downloaded the tender documents directly from the electronic procurement system or received them from the responsible officer.
3 Submission location etc.
(1) Submission location, contract terms location, tender document distribution location, and contact: 060-8511 Sapporo City, Kita 8-jo Nishi 2-chome, Hokkaido Development Bureau, Project Promotion Department, Machinery Section, Budget Staff SAITO Kenji, Tel 011-709-2311 ext. 5399.
(2) Electronic procurement system URL and contact: Government Electronic Procurement (GEPS) https://www.p-portal.go.jp/pps-web-biz/ Same as above.
(3) Tender document distribution method: Distributed via electronic procurement system (including Q&A). Check 'wish to receive update notification email' when downloading. If electronic distribution is difficult, contact above.
(4) Deadline for submission of application documents via electronic or paper method: July 8, 2026, 12:00.
(5) Deadline for submission of bids via electronic or paper method: August 4, 2026, 12:00.
(6) Bid opening date and location: August 6, 2026, 9:00, Hokkaido Development Bureau, Project Promotion Department, Machinery Section.
4 Others
(1) Language and currency for contract procedures: Japanese and Japanese currency.
(2) Bid and contract guarantee: Exempted.
(3) Requirements for bidders: Those wishing to participate via electronic procurement system must submit bid documents by the deadline to the URL in 3(2). Those wishing to participate by paper must submit necessary documents by the deadline to the location in 3(1). Bidders must respond to requests for explanation from the responsible officer before bid opening.
(4) Invalid bids: Bids from ineligible participants or violating conditions are invalid.
(5) Contract document creation: Required.
(6) Method of deciding successful bidder: The lowest valid bid within the estimated price limit based on Article 79 of the Budget and Accounting Act. If the successful bidder is deemed unable to perform or contract would disrupt fair trade order, the next lowest bidder may be selected.
(7) Negotiations: None.
(8) Participation without qualification decision: Those without general competitive participation qualification decision may submit application documents but must have qualification decision and confirmation at bid opening. Applications accepted anytime based on public notice dated March 31, 2026.
(9) Other details: According to tender documents.
Show original Japanese notice
The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.
Business Signal
Business Relevance
May interest companies providing software development and system renovation services for disaster information sharing platforms.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.