Procurement of Groupware Licenses for Fiscal Year 2026
Open tenderJapanese title: 2026年度グループウェアライセンスの調達一式
This tender is for the procurement of groupware licenses for fiscal year 2026 by the National Institute of Information and Communications Technology. Delivery deadline is October 9, 2026, with location and detailed specifications defined in the tender documents. Participation requires compliance with eligibility criteria and submission via electronic bidding system or approved paper method.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: June 9, 2026
- Procuring entity: Hiroshi Nakayama Vice President, Member of the Board of Directors, National Institute of Information and Communications Technology
- Eligibility documents deadline: July 29, 2026, 12:00 JST
- Submission deadline: August 18, 2026, 12:00 JST
- Delivery deadline: October 9, 2026
- Bid opening: August 19, 2026, 10:00 JST, location: see the official notice
- Award method: Lowest-price award
- Status: Active
- Technology relevance: Medium
- Business-action likelihood: Medium – The tender is open and competitive with electronic bidding, but requires compliance with specific eligibility criteria and electronic certification, which may pose moderate barriers.
Business Relevance
May interest companies providing enterprise software licenses and IT procurement services, especially those familiar with groupware solutions.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
Official Source
This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: June 9, 2026
- Publication: Kanpo, pages 12-13
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
Tender Notice:
The following general competitive tender is announced. Date: June 9, 2026. National Institute of Information and Communications Technology, Contracting Executive Director NAKAYAMA Yuji. Procurement agency number 816, location number 13.
1. Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Procurement of groupware licenses for fiscal year 2026.
(3) Characteristics of the procurement subject: According to the specifications.
(4) Delivery deadline: October 9, 2026.
(5) Delivery location: According to the specifications.
(6) Bidding method: The winning bid price will be the amount stated in the bid plus 10% of that amount (fractions less than 1 yen will be truncated). Bidders must state in the bid the amount corresponding to 100/110 of the estimated contract amount regardless of whether they are taxable or tax-exempt entities for consumption tax and local consumption tax.
(7) This procurement is subject to electronic bidding system; participation is basically via the electronic bidding system. Those unable to use the electronic bidding system must submit a paper bid participation approval application.
2. Eligibility for participation:
(1) Must not fall under the provisions of Articles 3 and 4 of the Contract Procedures Regulations of the National Institute of Information and Communications Technology.
(2) Must have national competitive participation qualification for fiscal years 2025, 2026, or 2027 (unified qualification for all ministries) or be recognized as qualified by the National Institute of Information and Communications Technology.
(3) Must not be under suspension of designation by the National Institute of Information and Communications Technology, Ministry of Internal Affairs and Communications, or other ministries.
(4) For electronic bidding, must have obtained electronic certification (IC card).
3. Submission location etc.:
(1) Electronic bidding system URL and contact: National Institute of Information and Communications Technology electronic bidding system https://www.ep-bid.supercals.jp/ebidGoodsAccepter/index.jsp?KikanNo=1390300 Contact same as (2).
(2) Contact for paper bidding: National Institute of Information and Communications Technology, Finance Department, Contract Office, Ito Chiho, 4-2-1 Nukui Kitamachi, Koganei City, Tokyo 184-8795, Phone 042-327-7505.
(3) Method of distributing bidding documents: From June 9, 2026 to July 29, 2026, downloadable from the bidding information system within the electronic bidding system of the National Institute of Information and Communications Technology.
(4) Deadline for receipt of certificates etc. necessary for participation in electronic or paper bidding: July 29, 2026, 12:00 noon.
(5) Deadline for receipt of bids via electronic bidding system: August 18, 2026, 12:00 noon. Paper bids must also be submitted by this time to the contact in (2).
(6) Bid opening date and place: August 19, 2026, 10:00 am, National Institute of Information and Communications Technology bidding room.
4. Others:
(1) Language and currency used in contract procedures: Japanese and Japanese currency.
(2) Bid and contract guarantee: exempted.
(3) Requirements for bidders: Those wishing to participate in this general competitive tender must submit sealed bids with documents specified in the bidding instructions by the bid receipt deadline. Bidders must respond to explanations requested by the Institute regarding these documents before the bid opening date.
(4) Invalid bids: Bids submitted by those without eligibility or who fail to fulfill obligations will be invalid.
(5) Necessity of contract document: required.
(6) Method of selecting successful bidder: The valid bid with the lowest price within the estimated price limit will be selected.
(7) Details according to bidding instructions and specifications.
Show original Japanese notice
入札公告
次のとおり一般競争入札に付します。 令和8年6月9日国立研究開発法人情報通信研究機構契約担当理事中山裕司
◎調達機関番号816 ◎所在地番号13
〇第1号
1 調達内容
(1) 品目分類番号71、27
(2) 購入等件名及び数量2026年度グループウェアライセンスの調達一式
(3) 調達件名の特質等仕様書による。 2 3
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(4) 納入期限令和8年10月9日納入場所仕様書による。 入札方法落札決定に当たっては、入札書に記載された金額に当該金額の10%に相当する額を加算した金額(当該金額に1円未満の端数があるときは、その端数金額を切り捨てるものとする。)をもって落札価格とするので、入札者は、消費税及び地方消費税に係る課税事業者であるか免税事業者であるかを問わず、見積もった契約金額の110分の100に相当する金額を入札書に記載すること。 本案件は、電子入札システムで行う対象調達案件であるため、原則電子入札システムにより入札に参加すること。なお、電子入札システムによりがたい者は、紙入札参加承認申請書を提出すること。 競争参加資格情報通信研究機構契約事務細則第3条及び第4条の規定に該当しない者であること。 令和7・8・9年度の国の競争参加資格 (全省庁統一資格)又は情報通信研究機構による競争参加資格を有すると認められた者であること。 情報通信研究機構、総務省又は他府省等から指名停止を受けている期間中でないこと。 ただし、総務省又は他府省等における処分期間については、当機構の処分期間を超過した期間は含めない。 電子入札システムによる場合は、電子認証 (ICカード)を取得していること。 入札書の提出場所等電子入札システムのURL及び問い合わせ先情報通信研究機構電子入札システム https://www.ep-bid.supercals.jp/ ebidGoodsAccepter/index.jsp? KikanNo=1390300問い合わせ先は、以下(2)に同じ。 紙入札方式による場合の問い合わせ先 〒184-8795東京都小金井市貫井北町4- 2-1情報通信研究機構財務部契約室伊藤千穂電話042-327-7505入札説明書の交付方法令和8年6月9日から令和8年7月29日まで、情報通信研究機構電子入札システム内、入札情報システムよりダウンロードすること。 電子入札システム及び紙入札による競争参加のために必要な証明書等の受領期限令和8年7月29日12時00分4 5
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(6) 電子入札システムによる入札書の受領期限令和8年8月18日12時00分 ※紙入札書により入札参加する場合も、上記時刻までに3(2)あてに提出すること。 開札の日時及び場所令和8年8月19日10時00分情報通信研究機構入札室その他契約手続において使用する言語及び通貨日本語及び日本国通貨入札保証金及び契約保証金免除入札者に要求される事項この一般競争に参加を希望する者は、封印した入札書に入札説明書に示した書類を添付して、入札書の受領期限までに提出しなければならない。また、 入札者は、開札日の前日までの間において、 当機構から当該書類に関し説明を求められた場合は、それに応じなければならない。 入札の無効本公告に示した競争参加資格のない者の提出した入札書、入札者に求められる義務を履行しなかった者の提出した入札書は無効とする。 契約書作成の要否要落札者の決定方法予定価格の制限の範囲内で最低価格をもって有効な入札を行った者を落札者とする。 詳細は入札説明書及び仕様書による。
Disclaimer
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.