Procurement of Groupware Licenses for Fiscal Year 2026
Open tenderJapanese title: 2026年度グループウェアライセンスの調達一式
Overview
This tender is for the procurement of groupware licenses for fiscal year 2026 by the National Institute of Information and Communications Technology. Delivery deadline is October 9, 2026, with location and detailed specifications defined in the tender documents. Participation requires compliance with eligibility criteria and submission via electronic bidding system or approved paper method.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: June 9, 2026
- Procuring entity: Hiroshi Nakayama Vice President, Member of the Board of Directors, National Institute of Information and Communications Technology
- Eligibility documents deadline: July 29, 2026, 12:00 JST (passed)
- Submission deadline: August 18, 2026, 12:00 JST
- Delivery deadline: October 9, 2026
- Bid opening: August 19, 2026, 10:00 JST, location: see the official notice
- Award method: Lowest-price award
- Status: Expired
- Technology relevance: Medium
- Business-action likelihood: Medium – The tender is open and competitive with electronic bidding, but requires compliance with specific eligibility criteria and electronic certification, which may pose moderate barriers.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: June 9, 2026
- Publication: Kanpo, pages 12-13
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
The following general competitive tender is announced. Date: June 9, 2026. National Institute of Information and Communications Technology, Contracting Executive Director NAKAYAMA Yuji. Procurement agency number 816, location number 13.
1. Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Procurement of groupware licenses for fiscal year 2026.
(3) Characteristics of the procurement subject: According to the specifications.
(4) Delivery deadline: October 9, 2026.
(5) Delivery location: According to the specifications.
(6) Bidding method: The winning bid price will be the amount stated in the bid plus 10% of that amount (fractions less than 1 yen will be truncated). Bidders must state in the bid the amount corresponding to 100/110 of the estimated contract amount regardless of whether they are taxable or tax-exempt entities for consumption tax and local consumption tax.
(7) This procurement is subject to electronic bidding system; participation is basically via the electronic bidding system. Those unable to use the electronic bidding system must submit a paper bid participation approval application.
2. Eligibility for participation:
(1) Must not fall under the provisions of Articles 3 and 4 of the Contract Procedures Regulations of the National Institute of Information and Communications Technology.
(2) Must have national competitive participation qualification for fiscal years 2025, 2026, or 2027 (unified qualification for all ministries) or be recognized as qualified by the National Institute of Information and Communications Technology.
(3) Must not be under suspension of designation by the National Institute of Information and Communications Technology, Ministry of Internal Affairs and Communications, or other ministries.
(4) For electronic bidding, must have obtained electronic certification (IC card).
3. Submission location etc.:
(1) Electronic bidding system URL and contact: National Institute of Information and Communications Technology electronic bidding system https://www.ep-bid.supercals.jp/ebidGoodsAccepter/index.jsp?KikanNo=1390300 Contact same as (2).
(2) Contact for paper bidding: National Institute of Information and Communications Technology, Finance Department, Contract Office, Ito Chiho, 4-2-1 Nukui Kitamachi, Koganei City, Tokyo 184-8795, Phone 042-327-7505.
(3) Method of distributing bidding documents: From June 9, 2026 to July 29, 2026, downloadable from the bidding information system within the electronic bidding system of the National Institute of Information and Communications Technology.
(4) Deadline for receipt of certificates etc. necessary for participation in electronic or paper bidding: July 29, 2026, 12:00 noon.
(5) Deadline for receipt of bids via electronic bidding system: August 18, 2026, 12:00 noon. Paper bids must also be submitted by this time to the contact in (2).
(6) Bid opening date and place: August 19, 2026, 10:00 am, National Institute of Information and Communications Technology bidding room.
4. Others:
(1) Language and currency used in contract procedures: Japanese and Japanese currency.
(2) Bid and contract guarantee: exempted.
(3) Requirements for bidders: Those wishing to participate in this general competitive tender must submit sealed bids with documents specified in the bidding instructions by the bid receipt deadline. Bidders must respond to explanations requested by the Institute regarding these documents before the bid opening date.
(4) Invalid bids: Bids submitted by those without eligibility or who fail to fulfill obligations will be invalid.
(5) Necessity of contract document: required.
(6) Method of selecting successful bidder: The valid bid with the lowest price within the estimated price limit will be selected.
(7) Details according to bidding instructions and specifications.
Show original Japanese notice
The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.
Business Signal
Business Relevance
May interest companies providing enterprise software licenses and IT procurement services, especially those familiar with groupware solutions.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.