Library System Rental for Asahikawa Medical University

Open tender

Japanese title: 図書館システム1式

Asahikawa Medical University is seeking bids for the rental of a complete library system for a five-year period starting March 1, 2027. The procurement requires bidders to demonstrate capability to rent the system themselves and to third parties, with maintenance arrangements in place. Participation requires compliance with university regulations and qualification under the national procurement system for Hokkaido region service providers.

Software and Information Systems

Key Details

  • Source: Kanpo
  • Notice type: Open tender
  • Publication date: June 11, 2026
  • Procuring entity: Yuji Nishikawa, President, Asahikawa Medical University
  • Submission deadline: August 3, 2026, 17:00 JST
  • Lease period: March 1, 2027 – February 28, 2032
  • Bid opening: August 31, 2026, 11:00 JST, location: see the official notice
  • Award method: Lowest-price award
  • Eligibility (from notice): All-ministry unified qualification, 'services', grade A–C, Hokkaido region – verify in the tender documents
  • Status: Expired
  • Technology relevance: Possible
  • Business-action likelihood: Medium – The tender is open to qualified bidders with specific regional and service qualifications, requiring proof of rental and maintenance capabilities, which may require local partnerships or adaptation.

Business Relevance

May interest companies providing library system solutions, rental IT systems, and maintenance services.

Participation fit

Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.

Official Source

This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.

  • Source: Kanpo, Government Procurement Notice Edition
  • Official category: 入札公告 / Open competitive tender notice
  • Publication date: June 11, 2026
  • Publication: Kanpo, pages 30-31

Full English Translation

The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.

Tender Notice:
The following is a general competitive tender. Date: June 11, 2026. National University Corporation Asahikawa Medical University President Yuji Nishikawa. Procurement agency number 415. Location number 01. Item 4-1 Procurement details:
(1) Item classification number 14.
(2) Subject and quantity of rental: Library system, one complete set.
(3) Characteristics of the procurement subject: As per the tender documents.
(4) Rental period: From March 1, 2027 to February 28, 2032.
(5) Rental location: Asahikawa Medical University.
(6) Tender method: Bidders must state a unit price per month. The winning bid price will be the amount stated in the bid plus an additional 10% of that amount; therefore, bidders must state in the bid an amount equivalent to 100/110 of the estimated contract amount regardless of tax status.
2. Eligibility for participation:
(1) Must not fall under Articles 4 and 5 of the Asahikawa Medical University contract regulations. Minors, persons under conservatorship or assistance with necessary consent may be applicable under special reasons.
(2) Must have A, B, or C grade qualification for 'service provision etc.' in the Hokkaido region for fiscal 2026 under the national unified qualification system.
(3) Those intending to rent the items to third parties must prove ability to rent the items themselves and to third parties, and demonstrate a maintenance system for the rented items.
(4) Must not be under suspension of transactions by the university president. Date: Thursday, June 11, 2026 (Official Gazette No. 3).

3. Submission location etc.:
(1) Submission location, contract terms, tender document distribution and inquiries: Procurement Section, Finance Division, Asahikawa Medical University, 2-1-1 Midorigaoka Higashi, Asahikawa, Hokkaido 078-8510, Japan. Contact: Junji Okada, phone 0166-68-2157.
(2) Tender document distribution: From the date of this notice at the above location.
(3) Tender briefing: June 29, 2026, 11:00, Asahikawa Medical University Office, Second Conference Room.
(4) Bid receipt deadline: August 3, 2026, 17:00.
(5) Bid opening: August 31, 2026, 11:00, Asahikawa Medical University Office, Second Conference Room.
4. Other:
(1) Language and currency for contract: Japanese and Japanese yen.
(2) Bid and contract guarantees: exempted.
(3) Required documents: Bidders must submit sealed bids with documents proving ability to rent the items by the bid receipt deadline. Bidders must respond to explanations requested by the president before bid opening.
(4) Invalid bids: Those from ineligible bidders or those failing obligations per tender documents.
(5) Contract document required.
(6) Award method: The president will award to the bidder judged capable of renting the items and who submits the lowest valid bid within the price limit set by university regulations.
(7) No negotiation in procedures.
(8) Details per tender documents. If environmental conditions are specified in the tender documents, bidders must understand them fully before bidding.

Show original Japanese notice

The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.

Disclaimer

This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.

JBid is a beta technology-procurement intelligence service by I.J. Do.

Back to daily list