Consulting Services for Hospital Information System Renewal

Tender Notice:
The following general competitive tender is announced. Date: June 16, 2026. Responsible for accounting: Shibata Satoshi, Director of the National Hospital Organization Higashihiroshima Medical Center. Procurement agency number: 597. Location number: 34. No. 11112.
1 Procurement details:
(1) Item classification numbers 71, 29.
(2) Procurement subject and quantity: Comprehensive consulting services related to the renewal of the hospital information system.
(3) Details of the commission: According to the tender explanation documents and specifications.
(4) Performance period: From the contract signing date to September 30, 2029.
(5) Performance location: National Hospital Organization Higashihiroshima Medical Center.
(6) Tender method: The successful bidder will be decided by a comprehensive evaluation method; submission of planning documents is required.
(7) Preparation of tender documents:

1. The bid amount must include all costs required for the performance of the procurement subject during the performance period.

2. Bidders must state in the tender document an amount equivalent to 100/110 of the estimated contract amount regardless of their tax status. Eligibility for participation: Must not fall under Article 5 or Article 6 of the National Hospital Organization contract regulations. Minors or persons under guardianship may participate if necessary consent is obtained. Must have grade A, B, C, or D in service provision qualifications by the Ministry of Health, Labour and Welfare for the Chugoku region. Must prove a rapid response system for consulting services. Must have qualifications designated by the accounting officer based on Article 4 of the contract regulations. Submission method: Tender documents and planning documents must be submitted to the Planning Section, National Hospital Organization Higashihiroshima Medical Center, Saijo-cho Jike 513, Higashihiroshima City, Hiroshima Prefecture 739-0041. Contact: Planning Section Chief Takumi Sato, phone 082-423-2176 ext. 6254, email [email protected]. Tender explanation documents are available from the date of this notice at the above location and can also be requested by email with the subject "Request for tender explanation documents for comprehensive consulting services related to hospital information system renewal" including company and contact person name. Tender briefing sessions held as needed upon document distribution. Submission deadline: July 17, 2026, 17:00 (must arrive by this date if mailed). Submit 5 copies of planning documents and 1 copy of tender document. Opening date and place: July 31, 2026, 11:00, meeting room at the National Hospital Organization Higashihiroshima Medical Center. Evaluation criteria: According to the evaluation criteria document. Language and currency for contract procedures: Japanese and Japanese yen. No bid or contract guarantee required. Bidders must submit documents proving ability to perform the subject by the submission deadline. Bidders must respond to explanations requested by the accounting officer before the bid opening date. Invalid bids: Bids from ineligible participants or those failing obligations will be invalid. Contract drafting required. The successful bidder will be selected by comprehensive evaluation among valid bids within the estimated price limit based on contract regulations Article 21. Details in tender explanation documents and specifications.