Procurement of Cloud-Based File Management System
Open tenderJapanese title: クラウド型ファイル管理システム導入一式
Overview
This tender is for the comprehensive introduction of a cloud-based file management system. The contract period is from the signing date until March 31, 2032, with the place of performance designated by the contracting officer.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: June 26, 2026
- Procuring entity: 事務局長永田昭浩
- Submission deadline: August 17, 2026, 12:00 JST
- Bid opening: September 3, 2026, 15:00 JST, location: see the official notice
- Award method: Lowest-price award
- Eligibility (from notice): All-ministry unified qualification, 'services', grade A–C – verify in the tender documents
- Status: Expired
- Technology relevance: Possible
- Business-action likelihood: Medium – Open competitive bidding with qualification requirements and need for rapid after-sales service suggests moderate barriers including local adaptation and partner necessity.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: June 26, 2026
- Publication: Kanpo, pages 30
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
The following is subject to open competitive bidding. Date: June 26, 2026. Procuring entity: National Institute of Technology Headquarters, Contract Officer: Director-General Administration Bureau, Nagata Akihiro. Procurement agency number: 593. Location number: 13.
1. Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Comprehensive introduction of a cloud-based file management system.
(3) Characteristics of the procurement subject: As described in the tender specifications.
(4) Performance period: From contract signing date until March 31, 2032.
(5) Performance location: Location designated by the contracting officer.
(6) Bidding method: The winning bid price will be the bid amount plus 10% of that amount (fractions less than one yen will be rounded down). Bidders must state in the bid form an amount equivalent to 100/110 of the estimated contract amount regardless of tax status.
2. Eligibility for participation:
(1) Must not fall under Articles 4 and 5 of the National Institute of Technology Contract Handling Regulations.
(2) Must be rated A, B, or C in the 'Provision of Services' category under the national unified qualification for fiscal year 2026.
(3) Must prove a system for rapid after-sales service and maintenance.
(4) Must have qualifications as determined by the contracting officer under Article 6 of the regulations.
(5) Must not be under suspension from transactions by the contracting officer.
3. Submission location and inquiries:
(1) Bid submission location, contract terms location, tender specification distribution location, and contact: 701-2 Higashi Asakawa-cho, Hachioji City, Tokyo 193-0834, National Institute of Technology Headquarters, Finance Division, Contract Section, Masaki Iwabuchi, Tel: 042-662-3137, Email: [email protected].
(2) Tender specifications will be distributed electronically from the date of this notice.
(3) Bid submission deadline: August 17, 2026, 12:00 noon.
(4) Bid opening date and location: September 3, 2026, 15:00, National Institute of Technology Headquarters meeting room.
4. Others:
(1) Language and currency for contract procedures: Japanese and Japanese currency.
(2) Bid and contract guarantees are exempted.
(3) Bidders wishing to participate must submit sealed bids with documents proving capability to perform the specified services by the submission deadline. Bidders must respond to any requests for explanation regarding these documents before the bid opening date.
(4) Invalid bids include those from ineligible bidders or those failing to fulfill bidder obligations as per the tender specifications.
(5) Contract document preparation is required.
(6) Award method: The contracting officer will select the lowest valid bid within the estimated price limit from bidders judged capable of performing the specified services.
(7) No negotiation in the procedure.
(8) Further details are in the tender specifications. If environmental conditions related to this procurement are specified in the tender documents, bidders should fully understand them before bidding.
Show original Japanese notice
The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.
Business Signal
Business Relevance
May interest companies providing cloud-based file management systems and related IT services.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.