IT Asset Integrated Management Tool License Set
Open tenderJapanese title: IT資産統合管理ツールライセンス一式
Overview
The Ministry of Foreign Affairs is procuring a license set for an IT asset integrated management tool for the period from October 1, 2026 to March 31, 2027. The fulfillment location will be designated by the responsible official. The procurement will be conducted by a comprehensive evaluation bidding method requiring submission of performance, functionality, and technical documents.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: July 3, 2026
- Procuring entity: SUGAHARA Kiyoyuki Director of the Financial Affairs Division Minister's Secretariat, Ministry of Foreign Affairs
- Deadline to obtain tender documents: August 21, 2026 (passed)
- Submission deadline: August 24, 2026
- Bid opening: September 3, 2026, 15:00 JST, location: see the official notice
- Award method: Comprehensive evaluation (price + technical score)
- Eligibility (from notice): All-ministry unified qualification, 'goods sales', grade A–C – verify in the tender documents
- Status: Expired
- Technology relevance: Possible
- Business-action likelihood: Medium – The procurement is open and competitive but requires submission of detailed technical documents and compliance with Ministry of Foreign Affairs qualification grades, indicating moderate barriers and need for local adaptation or partnership.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: Tender notice
- Publication date: July 3, 2026
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
1 Procurement details:
(1) Item classification numbers 71, 27.
(2) Subject and quantity of lease: IT asset integrated management tool license set.
(3) Characteristics of the lease subject: According to the tender specifications.
(4) Lease period: From October 1, 2026 to March 31, 2027.
(5) Lease location: Location designated by the responsible official for expenditure commitment.
(6) Tender method: The successful bidder will be determined by a comprehensive evaluation bidding method, so bidders must submit a bid form and documents related to performance, functions, and technology for comprehensive evaluation (hereinafter "documents for comprehensive evaluation"). The amount stated in the bid form must include all expenses related to the purchased goods. The successful bid price will be the amount stated in the bid form plus 10% of that amount (fractions less than one yen will be rounded down). Bidders must state in the bid form an amount equivalent to 100/110 of the estimated contract amount regardless of whether they are taxable or tax-exempt for consumption tax and local consumption tax. Date and day of the week: Friday. (Extra Government Procurement No. ). Official Gazette 2 3.
(7) (1)
(2) (3)
(4) (1)
(2) (3)
(4) This procurement will use the "Electronic Procurement System" for bidding and bid opening procedures. However, if it is difficult to use the "Electronic Procurement System", bidding and document submission will be done on paper. Details are according to the tender specifications. Eligibility for participation: Must not fall under Article 70 of the Cabinet Order concerning Budget, Auditing and Accounting. Minors, persons under guardianship or assistance who have obtained necessary consent for contract conclusion may be applicable under special reasons. Must not fall under Article 71 of the Cabinet Order concerning Budget, Auditing and Accounting. Must have Grade A, B, or C sales qualification for product sales in the Ministry of Foreign Affairs unified qualification for fiscal years 2025, 2026, and 2027. Must not be under suspension of transactions by the Ministry of Foreign Affairs. Submission location of bid forms, contract terms location, and place for tender specifications distribution: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919, Ministry of Foreign Affairs, Minister's Secretariat, Financial Affairs Division, Procurement Office, Kamata Shinichi, TEL 03-3580-3311 ext. 3780, Email: [email protected]. Tender specifications distribution method: Available anytime at the above location and downloadable from the "Electronic Procurement System" from the date of this announcement. Specification document distribution period: From July 3, 2026 to August 21, 2026 at the location above. Requests for distribution must be made by email in advance. The specifications will be distributed by email. Tender briefing session date and place: July 23, 2026, 3:00 PM, Ministry of Foreign Affairs Tender and Bid Opening Room. Those wishing to attend must notify by email or phone by July 22, 2026, 5:00 PM. Bid receipt deadline: August 24, 2026, 12:00 noon at the location above. Postal submissions must arrive by the deadline. Bid opening date and place: September 3, 2026, 3:00 PM, Ministry of Foreign Affairs Tender and Bid Opening Room. Contact for tender procedures: same as above. Contact for specifications: MIYACHI Shose, Information Systems Management Division, Minister's Secretariat, Ministry of Foreign Affairs, TEL 03-3580-3311 ext. 4710, Email: [email protected]. Language and currency for tender and contract procedures: Japanese and Japanese currency. Bid and contract guarantees: exempted. Requirements for bidders: 1) Those wishing to participate must submit bid forms, documents for comprehensive evaluation, and other necessary documents by the bid receipt deadline. If requested by the responsible official before the bid opening day, bidders must respond to explanations regarding these documents. 2) Bidders must submit a pledge stating they are not under suspension and not affiliated with organized crime groups at the time of bid submission. 3) Documents for comprehensive evaluation and other necessary documents will be technically reviewed by the Ministry of Foreign Affairs, and only those judged adoptable will be subject to bidding. Invalid bids: Bids by those not qualified, those who fail to fulfill obligations, or violate bidding conditions will be invalid. Failure or false pledge submission will invalidate the bid. Contract document creation: required. Method of deciding successful bidder: Among bidders who submit bid forms with documents judged capable of reliably delivering the goods, and whose bid amounts are within the estimated price limits based on Article 79 of the Budget, Auditing and Accounting Act, those meeting all mandatory performance and function requirements will be evaluated by the comprehensive evaluation method specified in the tender specifications, and the highest scoring bidder will be awarded the contract. Negotiations in procedures: none.
Show original Japanese notice
The Japanese text below is a transcription of the official notice document, reconstructed from the document layout. The official document linked on this page remains the authoritative text.
入札公告
次のとおり一般競争入札に付します。令和8年7月3日支出負担行為担当官 外務省大臣官房会計課長菅原清行◎調達機関番号014 ◎所在地番号13〇第104号1 調達内容(1)品目分類番号 71、27(2)借入件名及び数量 IT資産統合管理ツールライセンス一式(3)借入件名の特質等入札説明書による。(4)借入期間 令和8年10月1日から令和9年3月31日(5)借入場所支出負担行為担当官が指定する場所。(6)入札方法 落札者の決定は、総合評価落札方式をもって行うので、入札書、総合評価のための性能、機能、技術等に関する書類(以下「総合評価のための書類」という。)を提出すること。また、入札書に記載する金額は、 購入物品に関する一切の諸経費を含めた総額を記載すること。なお、落札決定に当たっては、入札書に記載された金額に当該金額の10%に相当する額を加算した金額(当該金額に1円未満の端数があるときは、その端数金額を切り捨てるものとする。)をもって落札価格とするので、入札者は、消費税及び地方消費税に係る課税事業者であるか免税事業者であるかを問わず、見積もった契約金額の110分の100に相当する金額を入札書に記載すること。(7)本調達は、 「電子調達システム」を利用した応札及び入開札手続を実施するものとする。 ただし、 「電子調達システム」によりがたい場合には、入札及び書類の提出を「紙」にて行うものとする。詳細については、入札説明書のとおり。2 競争参加資格(1)予算決算及び会計令第70条の規定に該当しない者であること。なお、未成年者、被保佐人又は被補助人であって、契約締結のために必要な同意を得ている者は、同条中、特別の理由がある場合に該当する。(2)予算決算及び会計令第71条の規定に該当しない者であること。(3)令和7・8・9年度外務省競争参加資格 (全省庁統一資格)において「物品の販売」 のA、B又はC等級の何れかに格付けされた競争参加資格を有する者であること。(4)外務省から指名停止を受けている期間中でないこと。3 入札書の提出場所等(1)入札書の提出場所、契約条項を示す場所、 入札説明書の交付場所 〒100-8919 東京都千代田区霞が関2- 2-1外務省大臣官房会計課調達室鎌田真一 電話03-3580-3311内線3780 Email:[email protected](2)入札説明書の交付方法 上記3(1)の場所において随時交付する。また、本公告の日から 「電子調達システム」上にてダウンロード可能。(3)仕様書の交付方法交付期間は令和8年7月3日から令和8年8月21日、交付場所は下記3(7)とする。交付を希望する者は、事前に下記3(7)にメールで交付の依頼をすること。 なお、調達仕様書はメールにて交付する。(4)入札説明会の日時及び場所 令和8年7月23日午後3時00分 外務省入札・開札室なお、本入札説明会に出席を希望する者は、 出席予定者を令和8年7月22日午後5時00分までに上記3(1)までメール又は電話にて連絡すること。(5)入札書の受領期限 令和8年8月24日午前12時00分までに上記3(1)に示す場所に入札書等を提出しなければならない。郵送による場合は受領期限までに必着のこと。(6)開札の日時及び場所 令和8年9月3日午後3時00分 外務省入札・開札室(7)問い合わせ先 入札手続関係:上記3(1)に同じ。 仕様関係:外務省情報システム総括課宮地翔世 電話03-3580-3311内線4710 Email:[email protected]4 その他(1)入札及び契約手続において使用する言語及び通貨 日本語及び日本国通貨。(2)入札保証金及び契約保証金 免除。(3)入札者に要求される事項 1この一般競争入札に参加を希望する者 (以下「入札希望者」という。)は、入札書、 総合評価のための書類及びその他必要な書類を入札書の受領期限までに提出すること。なお、開札日の前日までの間において、支出負担行為担当官等から当該書類に関し説明を求められた場合には、それに応じなければならない。 2 入札希望者は、入札書の提出時に指名停止を受けていない及び暴力団等に該当しない旨の誓約書を提出しなければならない。 3 総合評価のための書類及びその他必要な書類は外務省において技術審査するものとし、審査の結果、採用し得ると判断したものを入札の対象とする。(4)入札の無効 本公告に示した競争参加資格のない者による入札、入札者に求められる義務を履行しなかった者による入札及び入札に関する条件に違反した入札は無効とする。また、上記(3) 2の誓約書を提出せず、又は虚偽の誓約をし、若しくは誓約書に反することとなったときは、当該者の入札を無効とする。(5)契約書作成の要否 要。(6)落札者の決定方法 本公告に示した物品を確実に納入できると支出負担行為担当官が判断した書類を添付して入札書を提出した入札者のうち、予算決算及び会計令第79条の規定に基づいて作成された予定価格の制限の範囲内の入札金額を提示した入札者であって、入札説明書等で指定する性能、機能等の要求要件のうち、必須とされた項目の基準を全て満たす提案をした入札者の中から、入札説明書等で定める総合評価の方法に基づく計算を行い、得点の最も高い者を落札者とする。(7)手続における交渉の有無無。
Business Signal
Business Relevance
Potential relevance requires a targeted fit check. Confirm the supplier's documented capabilities against the actual requirements and verify a participation route.
- Product fit: Potential
- Current-case feasibility: Unknown
- Evidence confidence: Low
- Supply-chain security: Unknown
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.