Hospital Information System Operation and Maintenance Service Contract

Tender Notice:
The following general competitive bidding is announced. Date: July 6, 2026. Responsible officer: Komura Nobuo, Director of the National Hospital Organization Nishi-Saitama Chuo Hospital. Procurement agency number: 597. Location number: 11. No. 03104.
1 Procurement details:
(1) Item classification numbers 71, 21.
(2) Procurement subject and quantity: Hospital Information System operation and maintenance service contract.
(3) Characteristics of the procurement subject: According to the bidding instructions and specifications.
(4) Contract period: From October 1, 2026 to September 30, 2029.
(5) Delivery location: National Hospital Organization Nishi-Saitama Chuo Hospital.
(6) Bidding method: The winning bid will be decided by the lowest price method, and the bid amount shall include all costs required for performance for the total three-year period. The winning price will be the bid amount plus 10% of that amount (fractions less than 1 yen are rounded down). Bidders shall enter 100/110 of the estimated contract amount in the bid form regardless of tax status.
2 Eligibility for competition:
(1) Must not fall under Article 5 of the National Hospital Organization contract handling regulations.
(2) Must not fall under Article 6 of the contract regulations.
(3) Must have the Ministry of Health, Labour and Welfare competition participation qualification (unified qualification for all ministries) in service provision grades A, B, or C, and have competition participation qualification in the Kanto-Koshinetsu region. The qualification application is accepted at designated offices as per the government procurement notice dated March 31, 2026.
(4) Must have qualifications designated by the responsible officer based on Article 4 of the contract regulations.
3 Submission location and contact:
Submission of bid forms and technical specifications, contract terms, and inquiries at: National Hospital Organization Nishi-Saitama Chuo Hospital, Contract Section Chief Abe Kota, 2-1671 Wakasa, Tokorozawa City, Saitama 359-1151, Tel: 04-2948-1111 ext. 8223.
4 Distribution of bidding instructions:
At the above location. A briefing session will be held if necessary; date and time undecided.
5 Deadline for submission of bid forms and technical specifications:
August 5, 2026, 17:00. Opening date and place: August 7, 2026, 15:00, hospital conference room.
6 Language and currency for contract procedures:
Japanese and Japanese currency.
7 Bid and contract guarantees:
Exempted.
8 Requirements for bidders:
Bidders must submit sealed bid forms with documents proving ability to deliver the specified goods by the submission deadline. Bidders must respond to explanations requested by the responsible officer before the bid opening date. Invalid bids include those from ineligible bidders or those who fail to fulfill required obligations.
9 Contract creation:
Required.
10 Method of deciding the winning bidder:
Among bidders who submit bid forms with documents proving ability to deliver, and whose bid amounts are within the estimated price limits, and who propose goods meeting all mandatory performance and functional requirements specified in the bidding instructions, the winning bidder will be selected by comprehensive evaluation as defined in the bidding instructions. Details are according to the bidding instructions.