Hospital Information System Operation and Maintenance Service Contract

Open tender

Japanese title: 病院情報システム運用保守業務委託業務委託

This tender is for the operation and maintenance service contract of a hospital information system at the National Hospital Organization Nishi-Saitama Chuo Hospital. The contract period is from October 1, 2026, to September 30, 2029.

Healthcare Software and Information Systems

Key Details

  • Source: Kanpo
  • Notice type: Open tender
  • Publication date: July 6, 2026
  • Procuring entity: 独立行政法人国立病院機構西埼玉中央病院長小村伸朗
  • Submission deadline: August 5, 2026, 17:00 JST
  • Performance period: October 1, 2026 – September 30, 2029
  • Bid opening: August 7, 2026, 15:00 JST, location: see the official notice
  • Award method: Comprehensive evaluation (price + technical score)
  • Eligibility (from notice): All-ministry unified qualification, 'services', grade A–C, 東甲信越地域 region – verify in the tender documents
  • Status: Active
  • Technology relevance: Possible
  • Business-action likelihood: Medium – The tender is open to general competitive bidding with clear qualification requirements, but local participation and compliance with Japanese regulations are necessary, which may require partnerships or adaptation.

Business Relevance

May interest companies providing hospital information system operation and maintenance services, especially those with experience in healthcare IT systems.

Participation fit

Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.

Official Source

This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.

  • Source: Kanpo, Government Procurement Notice Edition
  • Official category: 入札公告 / Open competitive tender notice
  • Publication date: July 6, 2026
  • Publication: Kanpo, pages 18

Full English Translation

The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.

Tender Notice:
The following general competitive bidding is announced. Date: July 6, 2026. Responsible officer: Komura Nobuo, Director of the National Hospital Organization Nishi-Saitama Chuo Hospital. Procurement agency number: 597. Location number: 11. No. 03104. 1 Procurement details:
(1) Item classification numbers 71, 21.
(2) Procurement subject and quantity: Hospital Information System operation and maintenance service contract.
(3) Characteristics of the procurement subject: According to the bidding instructions and specifications.
(4) Contract period: From October 1, 2026 to September 30, 2029.
(5) Delivery location: National Hospital Organization Nishi-Saitama Chuo Hospital.
(6) Bidding method: The winning bid will be decided by the lowest price method, and the bid amount shall include all costs required for performance for the total three-year period. The winning price will be the bid amount plus 10% of that amount (fractions less than 1 yen are rounded down). Bidders shall enter 100/110 of the estimated contract amount in the bid form regardless of tax status. 2 Eligibility for competition:
(1) Must not fall under Article 5 of the National Hospital Organization contract handling regulations.
(2) Must not fall under Article 6 of the contract regulations.
(3) Must have the Ministry of Health, Labour and Welfare competition participation qualification (unified qualification for all ministries) in service provision grades A, B, or C, and have competition participation qualification in the Kanto-Koshinetsu region. The qualification application is accepted at designated offices as per the government procurement notice dated March 31, 2026.
(4) Must have qualifications designated by the responsible officer based on Article 4 of the contract regulations. 3 Submission location and contact: Submission of bid forms and technical specifications, contract terms, and inquiries at: National Hospital Organization Nishi-Saitama Chuo Hospital, Contract Section Chief Abe Kota, 2-1671 Wakasa, Tokorozawa City, Saitama 359-1151, Tel: 04-2948-1111 ext. 8223. 4 Distribution of bidding instructions: At the above location. A briefing session will be held if necessary; date and time undecided. 5 Deadline for submission of bid forms and technical specifications: August 5, 2026, 17:00. Opening date and place: August 7, 2026, 15:00, hospital conference room. 6 Language and currency for contract procedures: Japanese and Japanese currency. 7 Bid and contract guarantees: Exempted. 8 Requirements for bidders: Bidders must submit sealed bid forms with documents proving ability to deliver the specified goods by the submission deadline. Bidders must respond to explanations requested by the responsible officer before the bid opening date. Invalid bids include those from ineligible bidders or those who fail to fulfill required obligations. 9 Contract creation: Required. 10 Method of deciding the winning bidder: Among bidders who submit bid forms with documents proving ability to deliver, and whose bid amounts are within the estimated price limits, and who propose goods meeting all mandatory performance and functional requirements specified in the bidding instructions, the winning bidder will be selected by comprehensive evaluation as defined in the bidding instructions. Details are according to the bidding instructions.

Show original Japanese notice

入札公告

次のとおり一般競争入札に付します。 令和8年7月6日経理責任者独立行政法人国立病院機構西埼玉中央病院長小村伸朗
◎調達機関番号597 ◎所在地番号11
〇第03104号(No03104)

1 調達内容
(1) 品目分類番号71、21
(2) 購入等件名及び数量病院情報システム運用保守業務委託業務委託
(3) 調達件名の特質等入札説明書及び仕様書による。
(4) 履行期間令和8年10月1日から令和11年9月30日まで。
(5) 納入場所独立行政法人国立病院機構西埼玉中央病院
(6) 入札方法落札決定は、最低価格落札方式をもって行うので、入札金額については、履行に要する一切の費用を含めた3年間の総額費用を入札金額とすること。 なお、落札決定に当たっては、入札書に記載された金額に当該金額の10パーセントに相当する額を加算した金額(当該金額に1円未満の端数があるときは、その端数金額を切り捨てるものとする。)をもって落札価格とするので、入札者は、消費税に係る課税事業者であるか免税事業者であるかを問わず、見積もった契約金額の110分の100に相当する金額を入札書に記載すること。
2 競争参加資格
(1) 独立行政法人国立病院機構契約事務取扱細則(以下、契約細則という。)第5条の規定に該当しない者であること。なお、未成年者、 被保佐人又は被補助人であっても、契約締結のために必要な同意を得ているものは、同条中、特別の理由がある場合に該当する。
(2) 契約細則第6条の規定に該当しない者であること。
(3) 厚生労働省競争参加資格(全省庁統一資格格) 「役務の提供等」のA、B又はCの等級に格付され、関東甲信越地域の競争参加資格を有する者であること。なお、当該競争参加資3 4
(4)
(1)
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(1)
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(6) 格については、令和8年3月31日付け号外政府調達第58号の官報の競争参加者の資格に関する公示の別表に掲げる申請受付窓口において随時受け付けている。 契約細則第4条の規定に基づき、経理責任者が定める資格を有する者であること。 入札書の提出場所等入札書及び技術仕様書の提出場所、契約条項を示す場所、入札説明書の交付場所及び問い合わせ先 〒359-1151埼玉県所沢市若狭2-1671独立行政法人国立病院機構西埼玉中央病院契約係長阿部昂太電話04- 2948-1111内線8223入札説明書の交付方法
(1)の交付場所にて交付する。 入札説明会の日時及び場所必要に応じて開催する。日時は未定。 入札書及び技術仕様書の受領期限令和8年8月5日17時00分開札の日時及び場所令和8年8月7日15時00分院内会議室その他契約手続において使用する言語及び通貨日本語及び日本国通貨入札保証金及び契約保証金免除入札者に要求される事項この一般競争に参加を希望する者は、封印した入札書に本公告に示した物品を納入できることを証明する書類を添付して入札書の受領期限までに提出しなければならない。入札者は、開札日の前日までの間において、経理責任者から当該書類に関し説明を求められた場合は、それに応じなければならない。 入札の無効本公告に示した競争参加資格のない者の提出した入札書、入札者に求められる義務を履行しなかった者の提出した入札書は無効とする。 契約書作成の要否要落札者の決定方法本公告に示した物品を納入できると経理責任者が判断した資料を添付して入札書を提出した入札者であって、契約細則第21条の規定に基づいて作成された予定価格の制限の範囲内の入札金額を提出し、 かつ、経理責任者が、入札説明書で指定する性能、機能等の要件のうち、必須とした項目5
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(6) にかかる基準を全て満たしている物品を提案したものの中から、経理責任者が入札説明書で定める総合評価の方法をもって落札者を定める。 詳細は入札説明書による。

Disclaimer

This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.

JBid is a beta technology-procurement intelligence service by I.J. Do.

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