FY2026 Output Equipment Optimal Placement Survey and Output Service Provision

Open tender

Japanese title: 令和8年度出力機器等最適配置調査及び出力サービス提供等業務1式(電子入札対象案件) (電子契約対象案件) 令和年月日金曜日 (号外政府調達第号) 官報

This tender is for a comprehensive contract covering the survey of optimal placement of output equipment and the provision of output services for FY2026. The contract period runs from the day after contract signing until December 27, 2030, with output services provided from March 1, 2027 to November 30, 2030. The procurement requires ISO27001/ISMS certification and a qualified project management officer. Participation and bidding are conducted via an electronic procurement system, with paper options available under certain conditions.

Cybersecurity Software and Information Systems

Key Details

  • Source: Kanpo
  • Notice type: Open tender
  • Publication date: July 10, 2026
  • Procuring entity: Yamamoto Taishi, Director of the Chugoku Regional Development Bureau
  • Participation application deadline: August 12, 2026, 17:00 JST
  • Submission deadline: September 10, 2026, 17:00 JST
  • Performance period: Until December 27, 2030
  • Bid opening: September 14, 2026, 10:00 JST, location: see the official notice
  • Award method: Lowest-price award
  • Eligibility (from notice): All-ministry unified qualification, 'services', grade A/B, Chugoku region – verify in the tender documents
  • Status: Active
  • Technology relevance: Possible
  • Business-action likelihood: Medium – The tender requires specific regional qualifications and ISO27001 certification, and bidding is conducted via an electronic system with some paper options, indicating moderate barriers and the need for local compliance.

Business Relevance

May interest companies providing IT service management, output device optimization, and information security consulting services.

Participation fit

Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.

Official Source

This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.

  • Source: Kanpo, Government Procurement Notice Edition
  • Official category: 入札公告 / Open competitive tender notice
  • Publication date: July 10, 2026
  • Publication: Kanpo, pages 8

Full English Translation

The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.

Tender Notice:
The following is subject to open competitive bidding. Date: July 10, 2026. Responsible Officer: Yamamoto Taishi, Director of the Chugoku Regional Development Bureau. Procurement Agency Number: 020. Location Number: 34.
1. Procurement Details:
(1) Item Classification Number: 14.
(2) Procurement Subject and Quantity: FY2026 Output Equipment Optimal Placement Survey and Output Service Provision Contract (Electronic Tender and Contract).
(3) Characteristics of the Procurement Subject: As described in the bidding documents.
(4) Contract Period: From the day after contract signing until December 27, 2030. Output service provision period: March 1, 2027 to November 30, 2030.
(5) Performance Location: As described in the bidding documents.
(6) Bidding Method: As described in the bidding documents.
(7) Use of Electronic Procurement System: This project requires submission of the Qualification Application Form, bidding, and contracting via the electronic procurement system. If use of the electronic procurement system is difficult, paper bidding and contracting methods may be used upon submission of the relevant requests.
(8) Qualification Requirements: Applicants must not fall under the provisions of Articles 70 and 71 of the Budget and Accounting Act. Applicants must have confirmed competitive participation qualifications for FY2025, FY2026, and FY2027 in the Chugoku region, rated A or B for 'Provision of Services' under the unified qualification system for all ministries and agencies. Applications for qualifications are accepted as per the announcement dated March 31, 2026. Applicants must not be subject to corporate reorganization or civil rehabilitation procedures, nor be suspended from nomination by the Chugoku Regional Development Bureau during the application period. Applicants must not be recognized as controlled by organized crime groups. Applicants must have obtained Information Security Management System certification (ISO27001/ISMS).
(9) The business management officer assigned must hold a PMP certification from the Project Management Institute or a PMS or higher qualification under the P2M qualification system of the Japan Project Management Association.
(10) Bidding documents must be downloaded from the electronic procurement system or obtained from the responsible officer.
(11) Submission Deadlines: Qualification application deadline is August 12, 2026, 17:00; bid submission deadline is September 10, 2026, 17:00. Opening date: September 14, 2026, 10:00 at the Chugoku Regional Development Bureau bidding room.
(12) Language and Currency: Japanese and Japanese currency only.
(13) Bid and contract guarantees are exempted.
(14) Bidders must respond to inquiries from the responsible officer regarding application contents before the bid opening.
(15) Only bids from applicants whose qualifications are confirmed by the responsible officer will be considered valid.
(16) Invalid bids include those from unqualified participants or those violating bid conditions.
(17) Contract documents will be exchanged via the electronic procurement system; paper contracts may be used with approval.
(18) The successful bidder will be selected based on the lowest valid bid within the price limits set by the Budget and Accounting Act. However, if the lowest bidder is deemed unable to properly perform or if contracting would disrupt fair trade, the next lowest bidder may be selected.
(19) Applicants without the unified qualification may submit applications but must obtain qualification confirmation before bid opening.
(20) The procuring entity may request submission of reference estimates before bid opening.
(21) Electronic bidders must have obtained an electronic certificate. Details are in the bidding documents. Contact: Masahiro Kayama, Purchasing Section, Contract Division, General Affairs Department, Chugoku Regional Development Bureau, Ministry of Land, Infrastructure, Transport and Tourism, 6-30 Kamihatchobori, Naka-ku, Hiroshima City, Hiroshima Prefecture 730-8530, Tel: 082-221-9231 ext. 2531. Electronic procurement system URL: https://www.p-portal.go.jp/pps-web-biz/

Show original Japanese notice

The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.

Disclaimer

This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.

JBid is a beta technology-procurement intelligence service by I.J. Do.

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