Procurement Support Services for Conference Transcript Rapid Production System Renewal
Open tenderJapanese title: 会議録速成システム更改に係る調達支援業務
Overview
This procurement concerns support services related to the renewal of the conference transcript rapid production system for the House of Councillors. The contract period is from the signing date until July 30, 2027. Details on execution location and specifications are provided in the tender documents.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: July 13, 2026
- Procuring entity: Shigeyuki Kamimura, Director of the Accounting Section, General Affairs Department, House of Councillors
- Document submission deadline: August 19, 2026, 17:00 JST (passed)
- Submission deadline: September 1, 2026, 17:00 JST
- Bid opening: September 2, 2026, 11:00 JST, location: see the official notice
- Award method: Lowest-price award
- Eligibility (from notice): All-ministry unified qualification, 'services' – verify in the tender documents
- Status: Expired
- Technology relevance: Possible
- Business-action likelihood: Medium – Open competitive tender with electronic submission but requires qualification screening and adherence to Japanese government procurement rules, suggesting moderate barriers and need for local compliance.
Procurement Intelligence
Evidence-backed facts extracted from the official Japanese notice. The quoted Japanese text is shown for traceability; the official notice remains authoritative.
Each fact below was reproduced from the stored Japanese source text using its recorded evidence offset.
- Buyer and procurement context: Procuring entity: Shigeyuki Kamimura, Director of the Accounting Section, General Affairs Department, House of Councillors.
- Buyer and procurement context: Bid and contract bonds are exempted (免除).
- Buyer and procurement context: Contact per the notice: 〒100-0014, phone 03-3581-3111.
- Procurement and award facts: Government item classification: 71、27 (品目分類番号).
- Scope, timing and deliverables: procurement_portal
Evidence
調達システムのURL、入札書等の提出場所、契約条項を示す場所及び問い合わせ先 「調達ポータル」 https://www.p-portal.go.jp/pps-web-biz/ 〒100-0014東京都千代田区永田町1- 11-16入札手続関係:参議院事務局庶務部会計課契約
source - Scope, timing and deliverables: Participation/qualification documents deadline as quoted (Japanese calendar; verify against the tender documents).
- Scope, timing and deliverables: Bid opening date, time and venue as quoted (Japanese calendar; verify against the tender documents).
Evidence
開札の日時及び場所ア日時令和8年9月2日11時イ場所参議院第二別館(東棟)1F会計課会議室 (3)から(5)については、電子調達システムにおいてシステム障害が発生した場合には、別
source - Scope, timing and deliverables: Performance period as quoted (Japanese calendar; verify against the tender documents).
- Scope, timing and deliverables: Performance/delivery location as quoted from the notice.
- Foreign-supplier accessibility: Contract procedures are in Japanese and JPY only — plan for Japanese-language bid documents and local invoicing.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: July 13, 2026
- Publication: Kanpo, pages 1
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
The following is announced as an open competitive tender. Date: July 13, 2026. Responsible officer: Shigeyuki Kamimura, Director of the Accounting Section, General Affairs Department, House of Councillors. Procurement agency number: 002. Location number: 13.
1. Use of electronic bidding system:
This procurement will utilize the electronic procurement system for distribution of tender documents, submission of qualification materials, and bidding. Paper submission and distribution are also allowed.
2. Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Procurement support services related to the renewal of the conference transcript rapid production system.
(3) Characteristics of the procurement subject: As per tender documents and specifications.
(4) Performance period: From contract signing date until July 30, 2027.
(5) Performance location: As per tender documents and specifications.
(6) Bidding method: The winning bid price will be the bid amount plus 10% of that amount (fractions less than 1 yen will be truncated). Bidders must state in the bid form an amount equivalent to 100/110 of the estimated contract amount regardless of tax status.
3. Qualification for participation:
(1) Must not fall under Article 70 of the Budget Settlement and Accounting Act. Exceptions apply for minors or persons under guardianship with necessary consent.
(2) Must not fall under Article 71 of the Budget Settlement and Accounting Act.
(3) Must be rated A or B in the 'Provision of Services' category under the House of Councillors' unified qualification for fiscal years 2025-2027, or pass qualification screening by the bid submission deadline.
(4) Must not be under suspension from nomination by the House of Councillors or other ministries.
(5) Must meet other qualifications as determined by the responsible officer under Article 73 of the Budget Settlement and Accounting Act. Submission location and contact: Procurement Portal https://www.p-portal.go.jp/pps-web-biz/. Address: 1-11-16 Nagatacho, Chiyoda-ku, Tokyo 100-0014. Bid procedures contact: Madoka Yagai, Contract Section, Accounting Division, House of Councillors Secretariat, phone 03-3581-3111 ext. 74325, email [email protected]. Specification contact: Shigeru Kikuchi, Records Planning Section, Records Department, House of Councillors Secretariat, phone 03-5521-7382. Tender documents are distributed via electronic procurement system; paper copies available upon request.
Submission deadlines: Qualification documents by August 19, 2026, 17:00; bids by September 1, 2026, 17:00. Opening date and place: September 2, 2026, 11:00, House of Councillors Second Annex (East Building) 1F Accounting Section meeting room.
Language and currency: Japanese and Japanese yen. No bid or contract deposit required. Bidders must submit a pledge stating they are not affiliated with organized crime groups. Only bidders passing qualification screening may participate. Invalid bids include those from unqualified bidders or those violating bid conditions. Contract document required. Winning bidder determined by lowest valid bid within estimated price range, with provisions for disqualification if performance or fairness concerns arise. See tender guidelines for details.
Show verified Japanese source excerpts
Verified Japanese source excerpts from the official notice are shown below. Each excerpt is tied to an evidence-backed fact or diligence question on this page; the linked official notice remains authoritative.
参議院庶務部会計課長上村隆行
入札保証金及び契約保証金免除。
〒100-0014東京都千代田区永田町1- 11-16入札手続関係:参議院事務局庶務部会計課契約係谷合まどか電話03-3581-3111
品目分類番号71、27
調達システムのURL、入札書等の提出場所、契約条項を示す場所及び問い合わせ先 「調達ポータル」 https://www.p-portal.go.jp/pps-web-biz/ 〒100-0014東京都千代田区永田町1- 11-16入札手続関係:参議院事務局庶務部会計課契約
申請書及び資料の受領期限令和8年8月19日17時までに、電子調達システム利用、上記4(1)に持参、メール又は郵送により提出す
開札の日時及び場所ア日時令和8年9月2日11時イ場所参議院第二別館(東棟)1F会計課会議室 (3)から(5)については、電子調達システムにおいてシステム障害が発生した場合には、別
履行期間契約締結日から令和9年7月30日までの間。
履行場所入札説明書及び仕様書による。
使用する言語及び通貨日本語及び日本国通貨。
Business Signal
Business Relevance
May interest companies providing software system renewal support and procurement consulting services, especially those experienced with government IT systems.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.