Construction and Operation/Maintenance of Integrated HR System
Open tenderJapanese title: 統合人事システムの構築及び運用・保守業務一式
This tender is for the construction, operation, and maintenance of an integrated human resources system by the National Institute of Advanced Industrial Science and Technology. The contract period runs until September 30, 2031, with detailed specifications provided in the bidding documents. Bidders must submit performance, functionality, and planning documents for comprehensive evaluation, and meet specific certification requirements including ISO/IEC27001 and Privacy Mark.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: July 21, 2026
- Procuring entity: Masatsugu YOSHIOKA, Contract Officer, National Institute of Advanced Industrial Science and Technology
- Submission deadline: September 8, 2026, 12:00 JST
- Bid opening: September 29, 2026, 11:00 JST, location: see the official notice
- Award method: Comprehensive evaluation (price + technical score)
- Eligibility (from notice): All-ministry unified qualification, 'services', grade A–C – verify in the tender documents
- Status: Active
- Technology relevance: Possible
- Business-action likelihood: Medium – The tender is open to joint ventures and requires specific certifications and qualifications, indicating moderate barriers including local partnership and compliance requirements.
Business Relevance
May interest companies providing integrated human resources systems, enterprise software solutions, and IT operation and maintenance services.
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
Official Source
This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: 入札公告 / Open competitive tender notice
- Publication date: July 21, 2026
- Publication: Kanpo, pages 23
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
Tender Notice:
The following general competitive tender is announced. Date: July 21, 2026. Procuring entity: National Institute of Advanced Industrial Science and Technology, Contract Officer Masatsugu YOSHIOKA. Procurement agency number: 815. Location number: 14.
1 Procurement details:
(1) Item classification numbers 71, 27.
(2) Procurement subject and quantity: Construction and operation/maintenance of an integrated human resources system.
(3) Specifications: According to the bidding documents.
(4) Contract period: From contract signing date until September 30, 2031.
(5) Performance location: According to the bidding documents.
(6) Bidding method: The successful bidder will be determined by a comprehensive evaluation method; bidders must submit documents related to performance, functions, and planning (hereafter 'documents for comprehensive evaluation'). The winning bid price will be the bid amount plus 10% of that amount (fractions less than 1 yen will be truncated). Bidders must state in the bid form the amount equivalent to 100/110 of the estimated contract amount regardless of tax status.
2 Eligibility for participation:
(1) Those lacking the ability to conclude the contract or bankrupt persons without rehabilitation are ineligible.
(2) Those who have committed certain violations within the past two years (including agents, managers, or employees) are ineligible, including intentional poor workmanship, fraud regarding quality or quantity, obstructing fair competition, obstructing contract conclusion or performance, obstructing official duties, unjustified non-performance, false declarations, or employing ineligible persons. (3)-(7) Additional eligibility conditions. Must be rated A, B, or C in 'service provision' in the national unified qualification for fiscal years 2025-2027. Must not be subject to suspension of subsidies or nomination bans. CIO assistants and related staff involved in procurement planning and evaluation must not be affiliated with bidders or related companies within two years. External experts involved in evaluation must not have capital or personnel relations with bidders. Required certifications include ISO/IEC27001 or JIS Q27001 and Privacy Mark; if using cloud services, ISO/IEC27017 and ISO/IEC27018 or equivalent quality assurance are required. Date and place for briefing session: July 28, 2026, 11:00 online (application deadline July 27, 2026, 12:00). Submission deadline: September 8, 2026, 12:00. Opening date: September 29, 2026, 11:00 at the National Institute of Advanced Industrial Science and Technology meeting room 2103. Language and currency: Japanese and Japanese yen. Bid and contract guarantees are fully exempted. Invalid bids include those from ineligible participants or violating bid conditions. Contract document creation is required. The successful bidder will be selected from valid bids meeting minimum required specifications within the price limit using a comprehensive evaluation method. Further details are in the bidding documents.
Show original Japanese notice
The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.
Disclaimer
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
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