Testing Support Services for Address Base Registry System Upgrade

Open tender

Japanese title: アドレス・ベース・レジストリ運用システムの更改に係るテスト等支援業務一式

This tender is for comprehensive testing and support services related to the upgrade of the Address Base Registry operation system. The contract includes submission of technical proposals and will be awarded by a comprehensive evaluation method. Performance period and location will be as specified in the tender documentation.

Government Systems Software and Information Systems Digitization

Key Details

  • Source: Kanpo
  • Notice type: Open tender
  • Publication date: July 31, 2026
  • Procuring entity: Nobuhiro KOMOTO, Counsellor of the Accounts Division, Digital Agency
  • Submission deadline: September 7, 2026, 12:00 JST
  • Contract period: September 1, 2026 – March 31, 2027
  • Bid opening: September 8, 2026, 15:00 JST, location: see the official notice
  • Award method: Comprehensive evaluation (price + technical score)
  • Eligibility (from notice): All-ministry unified qualification, 'services', grade A–D – verify in the tender documents
  • Status: Active
  • Technology relevance: Possible
  • Business-action likelihood: Medium – The tender requires submission of technical proposals and uses a comprehensive evaluation method, but local qualification and administrative procedures may require partnering or adaptation.

Business Relevance

May interest companies providing software testing, system upgrade support, and digital government system services.

Participation fit

Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.

From the tender documents

These facts are read from the official document package obtained from GEPS. Every line below is stated in a named document; nothing is inferred.

  • Contract period: 1 September 2026 (planned) to 31 March 2027
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 1.5 契約期間
  • Phases: Phase 0 tooling setup (contract start to about October 2026); Phase 1 continuous improvement (about October 2026 to January 2027, system migration at the end of the phase); Phase 2 operational stability monitoring (February to end of March 2027)
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 1.6 作業スケジュール
  • Scope of services: Independent review of the agency's own test design and test code; assessment of test design adequacy and sufficiency with improvement proposals; measurement and analysis of quality indicators such as coverage and mutation score; identification of source-code and test-implementation problems; analysis of security-scan results; flaky-test detection; a monthly quality-indicator report; and development-environment improvement support around a GitHub SpecKit-based CI/CD pipeline
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 3.2 テスト密度・有効性の品質チェック / 3.3 開発環境向上支援
  • Explicitly out of scope: Application and infrastructure code implementation, direct operation of the production environment, cloud-environment administration, and modification of SpecKit itself (contributions to the open-source project may be agreed separately)
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 3.4 調達対象外の業務
  • Deliverables: Implementation plan (Markdown, GitHub Discussion, within 10 business days of work start); improvement proposals (Markdown, Pull Request, as they arise); quality-indicator report (Markdown, Discussion, monthly, within 3 business days of month end); CI/CD design proposals (Markdown, Issue or Pull Request, as they arise)
    納品期限は想定であり、詳細は契約後協議のうえ実施計画書で定める
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 3.8 成果物の作成 / 成果物一覧
  • Place of performance: The contractor secures a work location appropriate to the confidentiality of the information handled, subject to prior approval by the responsible division. Telework is permitted under the MIC Telework Security Guidelines, documented in the information-security management plan and approved in advance.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 4.3 作業場所
  • AI tool restriction: If the contractor uses AI tools for this work, only the environment provided by the responsible division may be used; other AI tools and environments are prohibited in principle unless requested or approved by that division.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 4.4 その他
  • Qualification and certification: Unified Ministry Qualification (FY2025-2027) grade A, B, C or D in 'provision of services'. For quality management: JIS Q 9001 / ISO 9001 certification whose registered scope covers information processing, or proof of an equivalent documented system. For information security: JIS Q 27001 / ISO/IEC 27001 / ISMS certification, or the Privacy Mark or an equivalent personal-information management system, or third-party accreditation of the security regime.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx + bid-instructions__入札説明書.pdf / 仕様書 7.1 公的な資格や認証等の取得 / 入札説明書 4 競争参加資格
  • Desirable experience: Within the past three years, experience in at least one of: information-system testing or test-related quality improvement; CI/CD pipeline design, construction or improvement; version control and development-environment operation using GitHub; or the design, development or testing of public-sector information systems. Stated as desirable, not mandatory.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 7.2 受注実績
  • Joint bidding: Joint bidding is permitted. The consortium appoints a representative who submits the bid, concludes an agreement covering formation and operation, and no member may bid alone or join another consortium. Members other than the representative must meet every bidding condition except the certification and track-record requirements.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 7.3 複数事業者による共同入札
  • Subcontracting: Subcontracting the work as a whole or its principal part is prohibited. The project lead may not be an employee or contract worker of a subcontractor. The contractor bears full responsibility for subcontractor conduct and information security. If subcontracting is to exceed 20% of the bid amount, the subcontractor must itself satisfy the bidding-restriction requirements. Approval is requested using Annex 3.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 8.1 再委託の制限及び再委託を認める場合の条件 / 8.2 承認手続
  • Intellectual property: Improvement content and code proposed by the contractor, including material generated with AI tools, transfers in principle to the Digital Agency at the moment it is uploaded to GitHub, and the Agency holds the right to use and modify it. The contractor may not object to that transfer on the ground that the material was AI-generated.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 6.1 知的財産権の帰属
  • Award method: Comprehensive evaluation, additive method. Total score (max 3,000) = price score (max 1,000) + technical score (max 2,000), a 1:2 weighting. Price score = (1 - bid price / planned price) x 1,000. The bidder with the highest total score whose price is within the planned price wins.
    02_evaluation-criteria__02_総合評価基準書.docx / 1 評価方式（落札者の決定方法）
  • Evaluation structure: A proposal failing any mandatory item is disqualified. Scored items are judged either absolutely or relatively; relative items award 200/100/20 (group 1), 100/50/10 (group 2) or 50/25/5 (group 3) points for A/B/C. The technical score is the average across assessors. The panel is five Digital Agency staff: three technical, two project management.
    02_evaluation-criteria__02_総合評価基準書.docx + 02_document__03_評価審査基準表兼審査用紙.xlsx / 2 評価手続き / 3 技術点の評価体制 / 評価審査基準表
  • Technical proposal deadline: Wednesday 26 August 2026, 12:00 (JST)
    bid-instructions__入札説明書.pdf + document__提出書類等〆切日一覧.xlsx / 入札説明書 7(1) 技術等提案書の提出期限 / 提出書類等〆切日一覧
  • Screening result notice: All bidders notified of the proposal screening result by 17:00 on Tuesday 1 September 2026
    bid-instructions__入札説明書.pdf / 入札説明書 7 ※
  • Bid submission deadline: Monday 7 September 2026, 12:00 (JST)
    bid-instructions__入札説明書.pdf / 入札説明書 8(1)
  • Bid opening: Tuesday 8 September 2026, 15:00 (JST), at the Digital Agency bid room or via the electronic procurement system
    bid-instructions__入札説明書.pdf / 入札説明書 8(3)(4)
  • Documents to submit: By the technical-proposal deadline: the technical proposal, a copy of the Unified Ministry Qualification, the pledge (Annex 1), the cost estimate (Form 4) and, where applicable, the wage-increase declaration for SMEs. The bid itself uses Form 1, with a power of attorney (Form 2) if submitted by an agent.
    document__提出書類等〆切日一覧.xlsx + bid-instructions__入札説明書.pdf / 提出書類等〆切日一覧 / 入札説明書 12
  • Submission channel: Bidding and contracting run through the GEPS electronic procurement system; a paper procedure is possible only with an approved statement of reasons. When bidding electronically the technical proposal must already be registered in the system by its deadline, and the bid-registration button appears only after the proposal is passed.
    bid-instructions__入札説明書.pdf / 入札説明書 冒頭 / 8(3) / 12(2)
  • Language and currency: Japanese language and Japanese currency only
    bid-instructions__入札説明書.pdf / 入札説明書 9
  • Bid and performance bond: Bid bond and performance bond are waived
    bid-instructions__入札説明書.pdf / 入札説明書 10
  • How the price is quoted: The bid is a total price covering all costs. The award price is the amount on the bid form plus 10%, so bidders enter 100/110 of their estimate on the bid form.
    bid-instructions__入札説明書.pdf / 入札説明書 11(2)(3)
  • Acceptance: Deliverables are submitted by their due date and undergo acceptance inspection. Any defect must be corrected immediately, explained, and redelivered by the date specified. Non-conformity liability follows the contract.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 6.2 契約不適合責任 / 6.3 検収
  • Progress reporting: Progress is reported about once a week with the contractor's project lead present, and progress is tracked through the record in GitHub Issues, Pull Requests and Discussions.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 3.5 作業管理 / 作業進捗の報告等
  • Background: The public foundational databases are established under the Basic Act on the Formation of a Digital Society, and the state is obliged to develop and improve them under the Act on the Promotion of Administration Using Information and Communications Technology. The Address Base Registry completed town/district data by the end of May 2025 and opened it to government and private users in June 2025; because that data changes daily, its quality must be actively maintained.
    01_specifications__調達仕様書（アドレスBRシステム更改にかかるテスト等支援）.docx / 1.2 調達の背景

Analysis

  • Competitive weighting: The technical score is worth twice the price score, so price alone is unlikely to decide the award.
    02_evaluation-criteria__02_総合評価基準書.docx / 1(3) 得点配分

Reference reports from past similar projects are held by the agency and are not part of this document package. We do not hold them, no viewing request has been made, and access requires a separate procedure and a signed confidentiality undertaking.

Numbering discrepancy in the source: the specification refers to the viewing application as 別紙7 while the packaged form and the requirements definition call it 別紙2.

Source: 16 documents obtained from GEPS on 2026-08-01.

Official Source

This opportunity is based on a tender notice published in Kanpo, the official gazette of the Government of Japan.

  • Source: Kanpo, Government Procurement Notice Edition
  • Official category: 入札公告 / Open competitive tender notice
  • Publication date: July 31, 2026
  • Publication: Kanpo, pages 1

Full English Translation

The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.

Tender Notice:
The following general competitive tender is announced. Date: July 31, 2026. Responsible officer for expenditure commitment: Nobuhiro KOMOTO, Counsellor of the Accounts Division, Digital Agency. Procurement agency number: 027. Location number: 13.
1 Procurement details:
(1) Item classification numbers 71, 27.
(2) Subject and quantity: Comprehensive testing and related support services for the upgrade of the Address Base Registry operation system.
(3) Specifications for the procurement subject are as per the tender explanatory documents.
(4) Performance deadline as per the tender explanatory documents.
(5) Performance location as per the tender explanatory documents.
(6) Tender method: The successful bidder will be determined by a comprehensive evaluation method; bidders must submit technical proposals as specified in the tender explanatory documents. The winning bid price will be the bid amount plus 10% of that amount (fractions less than one yen will be truncated). Bidders must state in their bid the amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt entities.
(7) Use of electronic procurement system: This project is subject to the electronic bidding function of the Government Electronic Procurement System (GEPS). Those unable to bid electronically may use the paper bidding method as specified in the tender explanatory documents.
2 Eligibility for participation:
(1) Must not fall under Article 70 of the Cabinet Order concerning Budget, Auditing and Accounting, except minors or persons under guardianship or assistance who have obtained necessary consent for contract conclusion.
(2) Must not fall under Article 71 of the Cabinet Order concerning Budget, Auditing and Accounting.
(3) Must have grade A, B, C, or D in the unified qualification for all ministries and agencies for fiscal years 2025, 2026, and 2027 for 'service provision etc.'
(4) Must not be under suspension from contracts related to goods etc. at the Digital Agency or other ministries based on suspension measures.
(5) Must have qualifications as determined by the expenditure commitment officer under Article 73 of the Budget, Auditing and Accounting Order. Submission locations and contact: Digital Agency, 20F Tokyo Garden Terrace Kioicho, 1-3 Kioicho, Chiyoda-ku, Tokyo 102-0094, Strategy and Organization Group, Accounting Section, Contract Team, phone 070-7416-9924. Tender explanatory documents will be provided principally via the Government Electronic Procurement System (GEPS) from the date of this notice. No briefing session will be held. Technical proposal submission deadline: August 26, 2026, 12:00. Bid submission deadline: September 7, 2026, 12:00 (must arrive by this date if mailed). Bid opening date: September 8, 2026, 15:00 at the Digital Agency bidding room. Language and currency for bidding and contracting: Japanese and Japanese currency. Bid and contract guarantees are exempted. Bidders wishing to participate by paper must submit sealed bids with required documents by the deadline. Bidders using GEPS must submit bid data by the deadline. Bidders must respond to any explanations requested by the expenditure commitment officer regarding submitted documents. Invalid bids include those from ineligible bidders or those failing to fulfill required obligations. Contract creation is required. The successful bidder will be selected within the price limits set by Article 79 of the Budget, Auditing and Accounting Order, from bidders meeting all mandatory criteria specified in the tender explanatory documents, using the comprehensive evaluation method defined therein. Details are in the tender explanatory documents.

Show original Japanese notice

The full Japanese notice text is temporarily hidden on this page due to a text-extraction defect. The official notice is available via the Kanpo source link on this page.

Disclaimer

This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.

JBid is a beta technology-procurement intelligence service by I.J. Do.

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