Hospital Staff Employment Management System

Open tender

Japanese title: 病院職員就業管理システム一式

Procurement of a complete hospital staff employment management system for Hamamatsu University School of Medicine Hospital. Delivery is required by March 31, 2027, with detailed specifications provided in the tender documents. Participation requires qualification under national procurement rules and proof of rapid after-sales service and maintenance capability.

Software and Information Systems

Key Details

  • Source: Kanpo
  • Notice type: Open tender
  • Publication date: August 17, 2026
  • Procuring entity: Hitoshi MINUMA, Executive Director, Hamamatsu University School of Medicine
  • Submission deadline: October 7, 2026, 17:00 JST
  • Bid opening: November 4, 2026, 10:30 JST, location: see the official notice
  • Award method: Lowest-price award
  • Eligibility (from notice): All-ministry unified qualification, 'goods sales', grade A–C, Tokai-Hokuriku region – verify in the tender documents
  • Status: Active
  • Technology relevance: Possible
  • Business-action likelihood: Medium – Open competitive bidding with qualification requirements and local after-sales service capability needed, suggesting moderate barriers including local presence or partnership.

Business Relevance

May interest companies providing hospital staff management software systems and related IT solutions for healthcare institutions.

Participation fit

Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.

Official Source

Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.

  • Source: Kanpo, Government Procurement Notice Edition
  • Official category: 入札公告 / Open competitive tender notice
  • Publication date: August 17, 2026
  • Publication: Kanpo, pages 25-26

Full English Translation

The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.

Tender Notice:
The following is subject to open competitive bidding. Date: August 17, 2026. Procuring entity: Hamamatsu University School of Medicine, Executive Director Hitoshi MINUMA. Procurement agency number: 415. Location number: 22.
1. Procurement details:
(1) Item classification number: 14
(2) Name and quantity of items to be purchased: Complete hospital staff employment management system
(3) Characteristics of the procurement subject: As described in the bidding documents.
(4) Delivery deadline: March 31, 2027
(5) Delivery location: Hamamatsu University School of Medicine Hospital
(6) Bidding method: The winning bid price will be the bid amount plus 10% of that amount (fractions less than 1 yen will be truncated). Bidders must state in the bid form an amount equivalent to 100/110 of the estimated contract amount regardless of tax status.
2. Eligibility for participation:
(1) Must not fall under Articles 2 and 3 of the Hamamatsu University School of Medicine contract regulations. Minors or persons under guardianship with necessary consent may be eligible under special reasons.
(2) Must be rated A, B, or C in the Tokai-Hokuriku region for 'sales of goods' in the national unified qualification for fiscal 2026.
(3) Must prove a system for rapid after-sales service and maintenance for the procured goods.
(4) Must have qualifications designated by the Executive Director under Article 4 of the contract regulations.
(5) Must not be under transaction suspension by the Executive Director.
3. Submission location and inquiries:
(1) Submission address, contract terms, bidding documents distribution, and contact: 1-20-1 Handayama, Chuo-ku, Hamamatsu City, 431-3192, Hospital Management Strategy Section, Procurement Division, Hamamatsu University Hospital, contact: KAWAI Hiroko, phone 053-435-2132.
(2) Bidding documents available from the date of this notice at the above location.
(3) Bidders' briefing: August 24, 2026, 11:00 AM, 3rd floor, Outpatient Building, First Meeting Room, Hamamatsu University School of Medicine.
(4) Bid submission deadline: October 7, 2026, 5:00 PM.
(5) Bid opening: November 4, 2026, 10:30 AM, 2nd floor, Management Building, Second Meeting Room, Hamamatsu University School of Medicine.
4. Others:
(1) Language and currency for contract: Japanese and Japanese yen.
(2) Bid and contract guarantees: exempted.
(3) Bidders must submit sealed bids with documents proving ability to deliver the items by the deadline. Bidders must respond to explanations requested by the Executive Director before the bid opening date.
(4) Invalid bids include those from ineligible bidders or those failing obligations.
(5) Contract document required.
(6) Award method: The Executive Director will select the lowest valid bid within the estimated price range from bidders judged capable of delivery.
(7) No negotiation in procedure.
(8) Other details as per bidding documents. Bidders should fully understand environmental conditions if specified in the bidding documents. Date: Monday, August 17, 2026.

Show original Japanese notice

入札公告

次のとおり一般競争入札に付します。 令和8年8月17日国立大学法人浜松医科大学理事三沼仁
◎調達機関番号415 ◎所在地番号22
〇第5号

1 調達内容

(1) 品目分類番号　14

(2) 購入等件名及び数量　病院職員就業管理システム一式

(3) 調達件名の特質等入札説明書による。

(4) 納入期限　令和9年3月31日

(5) 納入場所　浜松医科大学医学部附属病院

(6) 入札方法　落札決定に当たっては、入札書に記載された金額に当該金額の10パーセントに相当する額を加算した金額(当該金額に1円未満の端数があるときは、その端数金額を切り捨てるものとする。)をもって落札価格とするので、入札者は、消費税及び地方消費税に係る課税事業者であるか免税事業者であるかを問わず、見積もった契約金額の110分の100に相当する金額を入札書に記載すること。
2 競争参加資格

(1) 国立大学法人浜松医科大学契約事務規程第2条及び第3条の規定に該当しない者であること。なお、未成年者、被保佐人又は被補助人であって、契約締結のために必要な同意を得ている者は、同条中、特別の理由がある場合に該当する。

(2) 国の競争参加資格　(全省庁統一資格)において令和8年度に東海・北陸地域の「物品の販売」のA、B又はC等級に格付けされている者であること。

(3) 購入物品に係る迅速なアフターサービス・メンテナンスの体制が整備されていることを証明した者であること。

(4) 国立大学法人浜松医科大学契約事務規程第4条の規定に基づき、理事が定める資格を有する者であること。

(5) 理事から取引停止の措置を受けている期間中の者でないこと。
3 入札書の提出場所等

(1) 入札書の提出場所、契約条項を示す場所　、 入札説明書の交付場所　及び問合せ先 〒431-3192浜松市中央区半田山1-20- 1浜松医科大学病院経営戦略課病院調達係川井寛子電話053-435-2132

(2) 入札説明書の交付方法　本公告の日から上記3(1)の交付場所にて交付する。

(3) 入札説明会の日時及び場所　令和8年8月24日11時00分浜松医科大学外来棟3階第一集会室

(4) 入札書の受領期限　令和8年10月7日17時00分

(5) 開札の日時及び場所　令和8年11月4日10時30分浜松医科大学管理棟2階第二会議室

4 その他

(1) 契約手続において使用する言語及び通貨日本語及び日本国通貨。

(2) 入札保証金　及び契約保証金　免除。

(3) 入札者に要求される事項　この一般競争に参加を希望する者は、封印した入札書に本公告に示した物品を納入できることを証明する書類を添付して入札書の受領期限　までに提出しなければならない。入札者は、開札日の前日までの間において、理事から当該書類に関し説明を求められた場合は、それに応じなければならない。

(4) 入札の無効　本公告に示した競争参加資格　のない者の提出した入札書、入札者に求められる義務を履行しなかった者の提出した入札書、その他入札説明書による。

(5) 契約書作成の要否　要。

(6) 落札者の決定方法　本公告に示した物品を納入できると理事が判断した入札者であって、国立大学法人浜松医科大学契約事務規程第10条の規定に基づいて作成された予定価格の制限の範囲内で最低価格をもって有効な入札を行った入札者を落札者とする。

(7) 手続における交渉の有無無。

(8) その他詳細は、入札説明書による。なお、 入札説明書等で当該調達に関する環境上の条件を定めた調達であると示されている場合は、十分理解した上で応札すること。

Disclaimer

This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.

JBid is a beta technology-procurement intelligence service by I.J. Do.

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