Utilization of external backup services for electronic health record information
Open tenderJapanese title: 電子カルテ情報外部バックアップサービス利用一式
Overview
This tender is for the utilization of external backup services for electronic health record information at the National Defense Medical College. The contract period extends until March 31, 2028, with fulfillment at the National Defense Medical College. Participation requires compliance with specified qualifications and submission of documents by November 6, 2026.
Key Details
- Source: Kanpo
- Notice type: Open tender
- Publication date: October 1, 2026
- Procuring entity: Kazuaki Iwata, Director of the General Affairs Department, National Defense Medical College
- Deadline to obtain tender documents: October 26, 2026, 17:00 JST
- Document submission deadline: October 26, 2026, 17:00 JST
- Submission deadline: November 6, 2026
- Bid opening: November 9, 2026, 09:30 JST, location: see the official notice
- Award method: Lowest-price award
- Eligibility (from notice): All-ministry unified qualification, 'services', grade A–D, Kanto-Koshinetsu region – verify in the tender documents
- Status: Active
- Technology relevance: Possible
- Business-action likelihood: Medium – The tender is open and competitive but requires compliance with specific Ministry of Defense qualifications and local submission procedures, which may require a Japanese partner or local presence.
Official Notice
Official Source
Kanpo, Japan's official government gazette, in which legally required public procurement notices are formally published.
- Source: Kanpo, Government Procurement Notice Edition
- Official category: Tender notice
- Publication date: October 1, 2026
- Publication: Kanpo, pages 10
Full English Translation
The following English translation was prepared from the original Japanese notice published in Kanpo. Where an official English summary appears in the Kanpo publication, it was used only for verification; the translation below is based on the Japanese source text.
The following is announced as an open competitive tender.
Date: October 1, 2026
Responsible Officer for Expenditure Commitment: Kazuaki Iwata, Director of the General Affairs Department, National Defense Medical College
Procurement Agency Number: 010
Location Number: 11
1. Procurement Details
(1) Item Classification Number: 71
(2) Procurement Subject and Quantity: Utilization of external backup services for electronic health record information
(3) Specifications: According to the tender documents.
(4) Fulfillment Period: Until March 31, 2028
(5) Fulfillment Location: National Defense Medical College
(6) Tender Method: The winning bid price will be the amount stated in the bid plus 10% of that amount (fractions less than 1 yen will be rounded down). Bidders must state in the bid the amount equivalent to 100/110 of the estimated contract amount regardless of whether they are taxable or tax-exempt entities.
2. Eligibility for Participation
(1) Must not fall under Article 70 of the Cabinet Order concerning Budget Auditing and Accounting. Minors, persons under guardianship or assistance who have obtained necessary consent for contract conclusion may be applicable under special reasons.
(2) Must not fall under Article 71 of the Cabinet Order concerning Budget Auditing and Accounting.
(3) Must have Grade A, B, C or D qualification for 'Provision of Services, etc.' in the Kanto-Koshinetsu region under the Ministry of Defense's unified qualification system for fiscal years 2025-2027.
(4) Must not be under suspension of designation by the Ministry of Defense or the President of the National Defense Medical College based on the rules concerning suspension of designation for procurement of equipment and services.
(5) Must not have capital or personal relations with persons currently under suspension of designation and intending to contract with the Ministry of Defense for similar goods or services.
3. Submission of Bid Documents, etc.
(1) Submission Location, Contract Terms, Tender Document Distribution and Contact:
Address: 3-2 Namiki, Tokorozawa City, Saitama Prefecture, 359-8513
Department: Procurement Management Specialist, Accounting Section, General Affairs Department, National Defense Medical College
Contact: Takeshi Ishii, Phone 04-2995-1211 ext. 2145
(2) Tender Document Distribution Period and Method:
From the date of this notice until October 26, 2026, 5:00 PM at the above location. No explanatory meeting will be held.
(3) Deadline and Location for Submission of Required Documents for Participation:
October 26, 2026, 5:00 PM at the above location.
(4) Deadline for Receipt of Bids (by mail):
November 6, 2026, 12:00 PM
(5) Bid Opening Date and Location:
November 9, 2026, 9:30 AM at the Accounting Section Bid Room, National Defense Medical College
4. Others
(1) Language and Currency for Tender and Contract Procedures:
Japanese and Japanese currency only.
(2) Bid and Contract Guarantee:
Exempted.
(3) Requirements for Bidders:
Bidders wishing to participate must submit the documents listed in the tender documents to the above location and be recognized as compliant. Bidders must respond to explanations requested by the responsible officer before the bid opening date.
(4) Invalid Bids:
Bids from those not meeting participation qualifications or failing to fulfill obligations will be invalid.
(5) Necessity of Contract Document:
Required.
(6) Method of Award:
The lowest valid bid within the price limit set by Article 79 of the Budget Auditing and Accounting Order will be awarded.
(7) Application of Special Clause for Partial Release of Assignment Restriction for Small and Medium Enterprises:
Applied if the bidder qualifies as a small or medium enterprise under the Small and Medium Enterprise Credit Insurance Act.
(8) Other details as per tender documents.
Show original Japanese notice
入札公告
次のとおり一般競争入札に付します。令和8年10月1日支出負担行為担当官 防衛医科大学校事務局総務部長岩田和昭◎調達機関番号010 ◎所在地番号111 調達内容(1)品目分類番号 71(2)購入等件名及び数量 電子カルテ情報外部バックアップサービス利用一式(3)購入等件名の仕様等入札説明書による。(4)履行期間 令和10年3月31日 (5) 履行場所 防衛医科大学校(6)入札方法 落札決定に当たっては、入札書に記載された金額に当該金額の10%に相当する額を加算した金額(当該金額に1円未満の端数があるときは、その端数金額を切り捨てるものとする。)をもって落札価格とするので、入札者は消費税及び地方消費税に係る課税事業者であるか免税事業者であるかを問わず、見積もった契約金額の110分の100に相当する金額を入札書に記載すること。2 競争参加資格(1)予算決算及び会計令第70条の規定に該当しない者であること。なお、未成年者、被保佐人又は被補助人であって、契約締結のために必要な同意を得ている者は、同条中、特別の理由がある場合に該当する。(2)予算決算及び会計令第71条の規定に該当しない者であること。(3)令和7・8・9年度防衛省競争参加資格 (全省庁統一資格) 「役務の提供等」のA、B、 C又はD等級に格付けされ関東・甲信越地域の参加資格を有する者であること。(4)防衛省指名停止権者又は防衛医科大学校長から「装備品等及び役務の調達に係る指名停止等の要領」に基づく指名停止の措置を受けている期間中の者でないこと。(5)前号により、現に指名停止を受けている者と資本関係又は人的関係のある者であって、 当該者と同種の物品の売買又は製造若しくは役務請負について防衛省と契約を行おうとする者でないこと。3 入札書の提出場所等(1)入札書の提出場所、契約条項を示す場所、 入札説明書の交付場所及び問い合わせ先 〒359-8513 埼玉県所沢市並木3-2防衛医科大学校総務部経理課調達管理専門官石井猛 電話04-2995-1211内線2145(2)入札説明書の交付期間及び方法 本公告の日から令和8年10月26日午後5時00分まで上記3(1)の場所にて随時交付する。なお、本件については入札説明会は実施しない。(3)競争参加に必要な書類の提出期限及び場所令和8年10月26日午後5時00分 上記3(1) の場所(4)入札書の受領期限 (郵送の場合) 令和8年11月6日午前12時00分(5)開札の日時及び場所 令和8年11月9日午前9時30分 防衛医科大学校経理課入札室4 その他(1)入札及び契約手続において使用する言語及び通貨 日本語及び日本国通貨に限る。(2)入札保証金及び契約保証金 免除(3)入札者に要求される事項 この一般競争に参加を希望される者は、入札説明書に掲げる書類を上記3(1)の場所に提出し、適合すると認められること。入札者は、開札日の前日までの間において、支出負担行為担当官から当該書類に関し説明を求められた場合はそれに応じなければならない。(4)入札の無効 本公告に示した競争参加資格のない者のした入札書、入札者に求められる義務を履行しなかった者の提出した入札書は無効とする。(5)契約書作成の要否 要(6)落札者の決定方法 予算決算及び会計令第79条の規定に基づいて作成された予定価格の制限の範囲内で最低価格をもって有効な入札を行った者を落札者とする。(7)中小企業信用保険法第2条第1項に規定する中小企業者である場合は、 「債権譲渡制限特約の部分的解除のための特約条項」を適用する。(8)その他詳細は入札説明書による。
Business Signal
Business Relevance
Potential relevance requires a targeted fit check. Confirm the supplier's documented capabilities against the actual requirements and verify a participation route.
- Product fit: Potential
- Current-case feasibility: Unknown
- Evidence confidence: Low
- Supply-chain security: Unknown
Earliest required deadline in the examined route (Japan time): 2026-10-26T17:00:00+09:00
Participation fit
Participation is expected to require appropriate Japanese government procurement eligibility, or cooperation with a suitable Japanese partner holding the required qualification. The eligibility requirements have not been fully reviewed and should be verified against the official tender documents.
This page is based on the official Kanpo tender notice, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.