Support Services for Procurement Specifications of Imperial Household Agency Digital Archive System Cloud Migration
Open tenderJapanese title: 宮内庁デジタルアーカイブシステムガバメントクラウド移行に係る調達仕様書等作成支援業務
Overview
The Imperial Household Agency seeks support drafting procurement specifications and related documents for migration of its digital archive system to Government Cloud. This is specification-preparation support. Bids are due 10 December 2026, 17:00 JST; opening is 11 December at 11:00 JST. Documents are distributed from 16 October through 26 November; collection is through the Information Systems Promotion Office, Secretariat Division (03-3213-1111 ext. 3231). Unified services qualification A, B, C or D for FY2025-2027 is required. The performance/delivery deadline is 31 March 2027. Selection uses the lowest valid price.
Key Details
- Source: GEPS
- Notice type: Open competitive tender notice (WTO-covered)
- Publication date: October 16, 2026
- Procuring entity: Imperial Household Agency
- Deadline to obtain tender documents: November 26, 2026
- Submission deadline: December 10, 2026, 17:00 JST
- Bid opening: December 11, 2026, 11:00 JST, location: see the official notice
- Award method: Lowest-price award
- Eligibility (from notice): All-ministry unified qualification, 'services', grade A–D – verify in the tender documents
- Status: Active
- Technology relevance: Possible
- Business-action likelihood: Medium – Open competitive bidding with a lowest-price method is used, but the need for local qualification and the specialized nature of government cloud migration support may require a Japanese partner or adaptation.
Official Notice
Official Source
GEPS, Japan's Government Electronic Procurement System, used by participating central-government bodies for procurement notices and online bidding and contracting procedures.
- Source: GEPS
- Official category: Open competitive tender notice (WTO-covered)
- Publication date: October 16, 2026
- Publication: Official publication
- Source documents: The official notice provides document collection instructions; tender documents have not yet been obtained.
Full English Translation
The following English translation was prepared from the original Japanese notice published through GEPS, Japan's Government Electronic Procurement System. The translation below is based on the Japanese source text.
The following is subject to open competitive bidding.
October 16, 2026
Expenditure Commitment Officer
石谷 良男, Director of the Budget and Accounting Division, Secretariat of the Imperial Household Agency
◎ Procurement Agency Number 008 ◎ Location Number 13
1. Procurement Details
(1) Item Classification Number: 71, 27
(2) Item and Quantity: Support services for preparation of procurement specifications related to the migration of the Imperial Household Agency Digital Archive System to the Government Cloud, one set
(3) Characteristics of goods, etc.: According to the bid explanation documents and specifications.
(4) Delivery deadline: March 31, 2027
(5) Contract period: From contract signing date until March 31, 2027
(6) Delivery location: Location designated by the expenditure commitment officer
(7) Bidding method: The successful bidder will be determined by the lowest price method, so bidders must enter the total contract amount they wish for the contract period. When deciding the successful bid, the bid price will be the amount entered plus 10% of that amount (fractions less than one yen will be rounded down), so bidders must enter 100/110 of the desired contract amount regardless of consumption tax status.
2. Use of Electronic Procurement System
This procurement is subject to the electronic procurement system. Those who find it difficult to use the system may apply in writing to the ordering party and use paper bidding.
3. Eligibility for Participation
(1) Must not fall under the provisions of Article 70 of the Budget Settlement and Accounting Order (Imperial Ordinance No. 165 of 1947). However, minors or persons under guardianship with necessary consent for contract conclusion are exempt.
(2) Must not fall under the provisions of Article 71 of the Budget Settlement and Accounting Order.
(3) Must be rated A, B, C, or D in the Cabinet Office unified qualification for provision of services for fiscal years 2025, 2026, and 2027.
(4) Must not be under suspension based on the Imperial Household Agency's rules related to suspension of designation for contracts involving goods manufacturing.
4. Location for Contract Terms and Specification Distribution, Bid Explanation Document Distribution Period, Distribution Location, and Contact
(1) Location for contract terms: Secretariat of the Imperial Household Agency, Secretariat Division
(2) Bid explanation document distribution period: October 16, 2026 to November 26, 2026
(3) Distribution location and contact: Secretariat of the Imperial Household Agency, Secretariat Division, Information Promotion Office, Information Section
Address: 1-1 Chiyoda, Chiyoda-ku, Tokyo 100-8111
Phone: 03-3213-1111 (ext. 3231)
5. Bid Submission Deadline
December 10, 2026, 17:00
6. Bid Opening Date and Location
December 11, 2026, 11:00, Imperial Household Agency Building 1F, Third Meeting Room
7. Others
(1) Language and currency used in contract procedures: Japanese and Japanese currency.
(2) Bid and contract guarantees: exempt.
(3) Invalid bids: Bids by those not meeting eligibility or violating bid conditions are invalid.
(4) Contract document creation: required.
(5) Method of deciding successful bidder: The lowest valid bid within the price limit set under Article 79 of the Budget Settlement and Accounting Order.
(6) Other details as per bid explanation documents.
(7) Entrance to the Imperial Palace is via Sakashita Gate; allow sufficient time for entry procedures.
Show original Japanese notice
入札公告
次のとおり一般競争入札に付します。令和8年10月16日支出負担行為担当官宮内庁長官官房主計課長石谷良男◎調達機関番号008 ◎所在地番号131．調達内容(1)品目分類番号：71,27(2)品目及び数量：宮内庁デジタルアーカイブシステムガバメントクラウド移行に係る調達仕様書等作成支援業務一式(3)物品の特質等：入札説明書及び仕様書による。(4)納入期限：令和9年3月31日(5)契約期間：契約締結日から令和9年3月31日まで(6)納入場所：支出負担行為担当官の指定する場所(7)入札方法：落札者の決定は、最低価格落札方式をもって行うので、入札金額は契約期間における契約希望金額の総額を記入すること。なお、落札決定に当たっては、入札書に記載された金額に当該金額の100分の10に相当する額を加算した金額（当該金額に１円未満の端数があるときは、その端数金額を切り捨てた金額）をもって落札価格とするので、入札者は、消費税及び地方消費税に係る課税事業者又は免税事業者であるかを問わず、契約希望金額の110分の100に相当する金額を入札書に記載すること。2．電子調達システムの活用本案件は、電子調達システム対象調達案件である。なお、当該システムにより難い者は、発注者に書面により申出の上、紙入札方式によることができる。3．競争参加資格(1)予算決算及び会計令（昭和22年勅令第165号（以下「予決令」という。））第70条の規定に該当しない者であること。ただし、未成年者、被保佐人又は被補助人であって、契約締結のために必要な同意を得ている者については、この限りではない。(2)予決令第71条の規定に該当しない者であること。(3)令和7・8・9年度内閣府競争参加資格 （全省庁統一資格）「役務の提供等」のＡ、Ｂ、C又はD の等級に格付けされた者であること。(4)当庁における物品製造契約等に係る指名停止等措置要領に基づく指名停止を受けている期間中でないこと。4．契約条項を示す場所、入札説明書交付期間、入札説明書交付場所及び問合先(1)契約条項を示す場所：宮内庁長官官房秘書課(2)入札説明書交付期間：令和８年10月16日から令和８年11月26日まで(3)入札説明書交付場所及び問合先：宮内庁長官官房秘書課情報化推進室情報係〒100-8111 東京都千代田区千代田１番１号宮内庁長官官房秘書課情報化推進室情報係電話03-3213-1111（内線番号3231）5．入札書受領期限令和８年12月10日17:006．開札の日時及び場所令和８年12月11日11:00宮内庁庁舎1階第三会議室7．その他(1)契約手続において使用する言語及び通貨 日本語及び日本国通貨。(2)入札保証金及び契約保証金 免除。(3)入札の無効 本公告に示した競争参加資格のない者のした入札及び入札に関する条件に違反した入札は無効とする。(4)契約書の作成の要否 要(5)落札者の決定方法 予算決算及び会計令第79条の規定に基づいて定めた予定価格の制限の範囲内で最低価格をもって有効な入札を行った者を落札者とする。(6)その他、詳細は入札説明書による。(7)皇居への出入門は、坂下門とする。入門手続きがあるので、時間に余裕を持って入門すること。
Business Signal
Business Relevance
Potential relevance requires a targeted fit check. Confirm the supplier's documented capabilities against the actual requirements and verify a participation route.
- Product fit: Potential
- Current-case feasibility: Unknown
- Evidence confidence: Low
- Supply-chain security: Unknown
Earliest required deadline in the examined route (Japan time): 2026-12-10T17:00:00+09:00
Participation fit
Unified services qualification A/B/C/D for FY2025-2027 and the notice's other participation conditions apply. Supplier-specific eligibility has not been determined.
This page is based on the official procurement notice published through GEPS, Japan's Government Electronic Procurement System, with translation and a preliminary business assessment by I.J. Do. The official Japanese notice and tender documents are binding.
JBid is a beta technology-procurement intelligence service by I.J. Do.