העברת שירות פורטל הנתונים e-Gov לענן ממשלתי

Proposal-type competitive bidding
Proposal Guidelines

Migration of the e-Gov Data Portal Service to the Government Cloud

Digital Agency

Contents

1. Call for proposals title ........................................................................................... 1
2. Purpose .................................................................................................................... 1
3. Project overview ....................................................................................................... 1
4. Call period ............................................................................................................... 1
5. Conditions required for participants in the competitive bidding ......................... 1
6. Specification details and proposal preparation guidelines ................................... 2
7. Document viewing ................................................................................................... 2
8. Submission documents ........................................................................................... 2
9. Submission deadlines etc. ...................................................................................... 2
10. Presentation date and location regarding proposal ............................................ 3
11. Expenses ............................................................................................................... 3
12. Selection method ................................................................................................... 3
13. Notification of selection results ............................................................................ 3
14. Others ................................................................................................................... 3

1. Call for proposals title
Migration of the e-Gov Data Portal Service to the Government Cloud

2. Purpose
Since the current operating environment of the e-Gov Data Portal Service (hereinafter "this service"), the 2nd phase government common platform, is scheduled to be abolished by the end of fiscal year 2028 (Reiwa 10), this project aims to carry out design and development for migrating the operating environment of this service to the Government Cloud. Additionally, among continuous improvement items identified since the service launch, some functional improvements related to authentication and authorization of staff belonging to data providing organizations holding concurrent or multiple positions, as well as partial review of the public website's structure and design, will be implemented.

3. Project overview
Design, development, and functional improvements for migrating this service to the Government Cloud will be conducted.

4. Call period
From July 24, Reiwa 8 (2026) to August 24, Reiwa 8 (2026) 15:00

5. Conditions required for participants in the competitive bidding
(1) Must not fall under the provisions of Article 70 of the Budget Settlement and Accounting Act. However, minors, persons under guardianship or assistance who have obtained necessary consent for the contract are exempt.
(2) Must not fall under the provisions of Article 71 of the Budget Settlement and Accounting Act.
(3) Must be rated A, B, C, or D in the unified qualification for all ministries and agencies for fiscal years Reiwa 7, 8, and 9. If not qualified, applicants must apply for this qualification via the electronic procurement system (GEPS) before contract conclusion.
(4) Must not be under suspension based on the Digital Agency or other ministries' suspension measures.
(5) Must not be designated as a restricted bidder under the Digital Agency's bidding restriction regulations (applicable for procurement projects with estimated price of 100,000 SDR or more).
(6) Applicants must submit a pledge stating they are not affiliated with organized crime groups.
Proposals submitted by those not meeting (1) to (5) or without the pledge in (6) will be invalid.

6. Specification details and proposal preparation guidelines
(1) As per the procurement specifications.
(2) As per the proposal preparation guidelines.

7. Document viewing
Applicants may view documents held by the Digital Agency necessary for project execution by contacting the responsible person in section 14(1)(ii) to confirm viewing methods.

8. Submission documents
(1) Proposal
(2) Copy of unified qualification for all ministries and agencies
(3) Estimate for the submitted proposal (itemized cost breakdown required)
(4) Documents required by the procurement specifications
(5) Pledge
Submission is primarily via GEPS system registration, email, or digital download; other methods possible upon contact.

9. Submission deadlines etc.
(1) Deadline: August 24, Reiwa 8 (2026) 15:00, must arrive by then
(2) Submission location: as per section 14(1)(i) and (ii). Mainly via GEPS, email, or digital download; postal or hand delivery possible upon contact.
10. Presentation date and location regarding proposal
(1) Date: August 25, Reiwa 8 (2026)
(2) Location: Digital Agency conference room, Tokyo Garden Terrace Kioicho, 1-3 Kioicho, Chiyoda-ku, Tokyo
Online presentations allowed; notify if online presentation desired.
Presentation time per company: 25 minutes explanation, 20 minutes Q&A, total 45 minutes.

11. Expenses
All expenses including proposal preparation costs are borne by participants; only the selected proposer will be paid up to 157,520,000 yen (tax included).

12. Selection method
As per the attached proposal preparation guidelines.

13. Notification of selection results
By August 31, Reiwa 8 (2026), notifications will be sent to each company.

14. Others
(1) Contact points
(i) Submission and contract inquiries
Digital Agency Strategy and Organization Group, Accounting Contract Section
Phone: 070-7416-9924
Email: [email protected]
(ii) Procurement specifications inquiries
Digital Agency National Services Group (e-Gov contact)
Contact: Ogura
Phone: 03-6899-2570
Email: [email protected]
(iii) GEPS system operation inquiries
Procurement Portal Electronic Procurement Help Desk
Phone: 0570-000-683 (Navi Dial)
03-4332-7803 (IP phone etc.)

(2) Contract conclusion timing
After evaluation and decision of submitted proposals, notification and contract conclusion will proceed as per the prescribed procedures.

(3) If subcontracting is required, contractors must promptly submit a subcontracting application form to the Digital Agency and obtain approval before subcontracting.

(4) Approved subcontractors' company names related to this procurement will be published on the Digital Agency website.

(5) Regarding human rights considerations in public procurement
Applicants are expected to endeavor to respect human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains" decided by the inter-ministerial council on business and human rights on September 13, Reiwa 4.

Attachment 1
Pledge

I / We pledge the following:
1. None of the following apply, nor will apply until contract completion:
(1) Unsuitable parties as contract counterparties, including persons or entities affiliated with organized crime groups or members thereof, or those who use such groups for improper purposes.
(2) Persons engaging in violent or improper demands or acts obstructing the Agency's operations.
2. Will not subcontract or re-delegate to organized crime-related parties.
3. If subcontractors or re-delegates are found to be organized crime-related, necessary measures including contract termination will be taken.
4. Will report and cooperate with police and the contracting officer if improper intervention by organized crime is encountered.

Digital Agency Accounting Officer
Date
Address
Company name and representative

* For individuals, date of birth to be included.